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Female Personal Assitant
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Date: Tuesday, October 20, 2009
Category:
Region:
Description: Must be familiar with the European market & willing to travel.
Description:
SUMMARY
Provide personal administrative support to the Group Chairman , Duties include general clerical, and project based work. Project a professional company image through in-person and phone interaction.
PRIMARY RESPONSIBILITIES
1. Prepare correspondence, reports, and materials for publications and presentations.
2. Setup management travel arrangements.
3. Setup accommodation and entertainment arrangements for company visitors.
4. Maintain management calendar.
5. Prepare and maintain management expense report.
6. Setup and coordinate meetings and conferences.
7. Create, transcribe, and distribute meeting agendas and minutes.
8. Answer telephones and handle in appropriate manner.
9. Meet and greet clients and visitors.
11. Maintain hard copy and electronic filing system.
12. Sign for UPS/Fed Ex/DHL packages.
13. Research, price, and purchase office furniture and supplies.
14. Coordinate project-based work.
15. Supervise support staff.
16. Other duties as assigned.
ADDITIONAL RESPONSIBILITIES
1. To be discussed
KNOWLEDGE AND SKILL REQUIREMENTS
1. Basic reading, writing, and arithmetic skills required. This is normally acquired through a high school diploma or equivalent.
2. Knowledge of Microsoft Office and telephone protocol. Computer literate with the ability to learn new software applications. Duties require professional verbal and written communication skills and the ability to type 60 wpm. Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information. This is normally acquired through a combination of the completion of an Associate’s Degree and three to five years of secretarial experience.
3. Work requires willingness to work a flexible schedule and occasional overnight travel.
Send C.V with photo to: ascl@gmx.com
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