• Responsible for handling all the technical documents Collecting inputs from clients.
• Listing out the Documents and documenting the project details.
• Explaining the Project Plan to internal execution team Submission of documents
and creating Transmittal through ACONEX.
• Tracking the pending documents through weekly progress reports.
• Notifying the involved party for taking appropriate action on the pending documents.
• Manual follow up with the client's internal team to get an expected schedule for all
pending documents.
• Export of As-Built files in the customer required format.
• Sign-off from the customers with clear specifications of retention of Archives.
• Describing and creating the Acknowledge letters for the clients.
• Special administrative and project management skills to help the project reach the
milestone.
• Communication with PM and planning engineer to follow the tasks and perform the
activities regarding documentations.
• Making sure for showing of record of all the Documents as a Hard and Soft copy
during internal Audit.
• Making logs in MS-excel according to the requirements of inspections and making
transmittals cover pages format according to company and consultant
requirements.
• Perform all official activities like scanning, printing, typing, working online on the
internet, sending & receiving emails using outlook
• Upload and update registrations, submissions of drawings, Prequalification Documents, Material Submittals, Daily and weekly reports to Aconex.
• Registration and distribution of drawings/documents issued by Consultants.
• Registration of Architect’s instructions/directions.
• Submissions of shop drawings, documents, and samples to consultants.
• Distribution of commented shop drawings/documents/samples to related
subcontractors.
• Updating a Master Log sheet on daily basis/
• Update status of all documentation in share folder.
• Filing of approved samples with photos and proper description for easy reference to
Project team members.
• Copy, scan and store documents
• Check for accuracy and edit files, like contracts
• Review and update technical documents (e.g. manuals and workflows)
• Distribute project-related copies to internal teams
• File documents in physical and digital records
• Create templates for future use
• Retrieve files as requested by employees and clients
• Manage the flow of documentation within the organization
• Maintain confidentiality around sensitive information and terms of agreement.
