I am a dedicated and results-driven HR & Administration Professional actively seeking a challenging opportunity in a reputed organization where I can contribute my skills and experience to enhance organizational growth and operational efficiency.
With hands-on experience in HR operations, administration, and employee management, I bring a proactive approach to managing people, processes, and policies effectively.
Here’s a breakdown of my expertise:
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Recruitment & Onboarding: I handle job postings, screen candidates, coordinate interviews, and manage onboarding processes. My efforts have streamlined training timelines by 20%, ensuring new hires feel welcomed and prepared from day one.
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Payroll & Timesheet Management: I oversee bi-weekly payroll cycles, process timesheets, track attendance, and manage leave records. I also coordinate with finance teams to ensure accurate salary disbursements and reconciliations.
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Leave & Travel Coordination: I manage employee leave requests, approvals, and travel arrangements, ensuring smooth operations and employee satisfaction.
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End-of-Service Benefits: I calculate and process end-of-service benefits in compliance with Saudi labour laws, ensuring employees receive their rightful entitlements based on their service duration and termination type.
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Compliance with Saudi Labor Laws & Qiwa Regulations: I ensure all HR processes, including payroll and contract changes, comply with Saudi labour laws and Qiwa regulations. This includes managing Iqama transfers within notice periods and processing end-of-service benefits within legal timelines.
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HR Systems & Data Analytics: I’m proficient in HRIS platforms like Workday, BambooHR, and ADP, as well as ATS tools for efficient record-keeping and reporting. I also use Excel (VLOOKUP, PivotTables) to analyse HR metrics and generate reports that support decision-making.
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Employee Relations & Compliance: I address employee inquiries, mediate disputes, and ensure compliance with labour laws and audit requirements. My goal is to foster a positive workplace culture while maintaining legal and company standards.
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Organizational & Communication Skills: I’m highly organized, detail-oriented, and skilled at multitasking. My strong interpersonal and communication skills enable me to collaborate effectively with teams and manage complex HR processes seamlessly.
General Administration Responsibilities
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Managed and processed daily operational expenses, including food, vehicle repair, fuel, and maintenance, by preparing accurate invoices and ensuring timely submission to finance.
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Maintained comprehensive camp attendance records, tracking daily check- in and check-out for all employees to support shift planning and payroll reconciliation.
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Arranged urgent employee medical assistance, coordinating emergency response and facilitating transport arrangements when required.
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Organized airport transportation logistics, including scheduling and managing pick-up and drop-off services for employees, ensuring punctuality and traveler comfort.
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Provide general administrative support to the project management team, including drafting correspondence, managing schedules, and organizing documents.
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Handle incoming calls, emails, and other communications, ensuring that all inquiries are addressed or redirected appropriately.
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Assist in the preparation of reports, presentations, and other documentation as required by project managers or team leads.
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Schedule and organize meetings, including arranging venues, preparing meeting agendas, and taking meeting minutes.
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Ensure that all materials required for meetings (e.g., documents, reports, presentations) are prepared and distributed in advance.
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Coordinate events, workshops, and site visits as required, handling logistics, invitations, and follow-ups.
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Maintain and organize project documentation, ensuring that all files are accurately updated and stored for easy access.
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Assist in the preparation, review, and distribution of project documents, such as contracts, reports, and correspondence.
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Ensure proper filing and archiving of project-related materials, both in digital and hard copy formats.
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Act as a liaison between various departments, contractors, consultants, and stakeholders, ensuring smooth communication across the project.
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Facilitate the flow of information between the project team and external parties, such as clients, vendors, and regulatory authorities.
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Help manage communication channels, including emails, memos, and announcements, to ensure timely updates are shared with all relevant parties.
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Manage daily office operations, including ordering office supplies, handling mail, and ensuring the office environment is organized and efficient.
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Assist in maintaining office equipment and coordinating with IT support to resolve technical issues when needed.
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Ensure the office environment supports effective work processes, including cleanliness, organization, and a professional atmosphere.
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Assist in coordinating travel arrangements for project staff, including booking flights, accommodation, and transportation.
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Ensure that all travel-related documentation, including itineraries and expense reports, is managed properly.
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Assist the finance team by maintaining records of office expenses, managing petty cash, and tracking budget allocations for office supplies or events.
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Help process and track invoices, receipts, and financial documents as required by the project management team.
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Assist in maintaining timesheets, attendance records, and leave applications for project staff.
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Provide administrative support related to personnel management, such as handling employee onboarding and offboarding documentation.
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Support other administrative duties as assigned by the project manager or office manager, ensuring all tasks are completed in a timely and professional manner.
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Maintain confidentiality and handle sensitive information with discretion and professionalism.
In summary, I’m a results-driven HR professional who combines technical expertise with a people-first approach to optimize HR operations and enhance employee experiences.