We are pleased to submit this proposal to provide comprehensive tender support, bid management, and documentation services through the Etimad portal. Our objective is to enhance the Company’s competitiveness, compliance, and technical strength, thereby significantly increasing the probability of successful project award.
Our services cover the full tender lifecycle—from opportunity analysis to final submission—ensuring all technical, financial, and administrative requirements are met in accordance with Etimad and client standards.
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2. Scope of Services
2.1 Tender Review & Strategy Development
• Detailed review of tender documents, RFPs, BOQs, and specifications
• Identification of compliance requirements, risks, and critical success factors
• Bid/no-bid analysis and tender strategy formulation
• Clarification management and response support (if applicable)
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2.2 Technical Proposal Preparation
• Preparation of complete, compliant, and professional technical proposals, including:
• Methodology and execution approach
• Project understanding and scope interpretation
• Organizational structure and staffing plan
• Key personnel CVs and role descriptions
• Quality Management Plan (QMP)
• Health, Safety & Environment (HSE) Plan
• Risk management and mitigation plan
• Alignment of technical content with tender evaluation criteria
• Editing, formatting, and standardization per Etimad and client guidelines
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2.3 Financial & Commercial Proposal Support
• Preparation and structuring of financial proposals in line with BOQs and tender requirements
• Cost breakdown structuring and pricing logic support
• Commercial compliance checks
• Review of payment terms, milestones, and contractual conditions
• Coordination to ensure consistency between technical and financial submissions
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2.4 Company Documentation & Compliance Support
• Assistance in preparing and organizing all mandatory company documents, including:
• Commercial registration and licenses
• ZATCA, GOSI, Saudization (Nitaqat), and VAT compliance documents
• Bank certificates and financial statements
• Company profiles, policies, and declarations
• Etimad portal document upload support and validation
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2.5 Company Portfolio Review & Enhancement
• Study and analysis of the Company’s existing portfolio
• Enhancement of project descriptions to align with tender scope
• Re-structuring of portfolio to highlight relevant experience and strengths
• Development of tailored project references for specific tenders
• Improvement of visual presentation and professional formatting
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2.6 Planning & Scheduling Services
• Development of project timelines and schedules using Primavera P6
• Preparation of:
• Baseline project schedules
• Work Breakdown Structure (WBS)
• Resource and activity loading (if required)
• Milestones aligned with contract requirements
• Integration of schedules into technical proposals
• Use of other professional planning and project management software as required
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2.7 Etimad Portal Submission Support
• Full assistance with Etimad portal submission, including:
• Tender response structuring
• Uploading and verification of all files
• Final compliance checks prior to submission
• Support until successful submission confirmation
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3. Additional Value-Added Services
• Proposal compliance matrix preparation
• Tender evaluation scoring optimization
• Proposal design, layout, and branding
• Post-submission clarification and negotiation support
• Lessons-learned analysis for future tenders
• Ongoing advisory support for multiple tenders (if required)
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4. Deliverables
• Complete technical proposal
• Complete financial proposal (structured and compliant)
• Enhanced company portfolio
• Primavera P6 project schedule
• Fully compliant Etimad submission package
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5. Commitment & Quality Assurance
We are committed to delivering high-quality, compliant, and competitive tender submissions while maintaining strict confidentiality. Our structured approach ensures accuracy, clarity, and alignment with Saudi government procurement standards.
