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Recruitment & Onboarding:
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Managed job postings, candidate screening, interview coordination, and onboarding processes.
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Streamlined training timelines by 20%, ensuring new hires felt welcomed and prepared from day one.
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HR Systems & Data Analytics:
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Proficient in HRIS platforms such as Workday, BambooHR, and ADP, as well as ATS tools for efficient record-keeping and reporting.
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Utilized Excel (VLOOKUP, PivotTables) to analyze HR metrics and generate reports to support data-driven decision-making.
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Administrative & Operational Support:
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Managed and processed daily operational expenses, including food, vehicle repairs, fuel, and maintenance, by preparing accurate invoices and ensuring timely submission to the finance department.
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Maintained comprehensive camp attendance records, tracking daily check-ins and check-outs to support shift planning and payroll reconciliation.
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Arranged urgent medical assistance for employees by coordinating emergency responses and transportation when required.
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Organized airport transportation logistics, including scheduling pick-up and drop-off services to ensure punctuality and employee comfort.
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Office & Project Administration:
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Provided general administrative support to the project management team, including drafting correspondence, managing schedules, and organizing documents.
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Handled incoming calls, emails, and other communications, ensuring inquiries were addressed or redirected appropriately.
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Assisted in preparing reports, presentations, and other documentation as required by project managers or team leads.
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Scheduled and organized meetings, including venue arrangements, agenda preparation, and minute-taking.
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Ensured all meeting materials (documents, reports, presentations) were prepared and distributed in advance.
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Coordinated events, workshops, and site visits, managing logistics, invitations, and follow-ups.
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Maintained and organized project documentation, ensuring accurate updates and easy accessibility.
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Documentation & Communication:
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Assisted in the preparation, review, and distribution of project documents, including contracts, reports, and correspondence.
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Ensured proper filing and archiving of project materials in both digital and hard-copy formats.
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Acted as a liaison between departments, contractors, consultants, and stakeholders to ensure smooth communication.
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Facilitated information flow between the project team and external parties such as clients, vendors, and regulatory authorities.
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Managed communication channels, including emails, memos, and announcements, to ensure timely updates.
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Office & Financial Coordination:
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Managed daily office operations, including ordering supplies, handling mail, and maintaining an organized and efficient work environment.
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Assisted in maintaining office equipment and coordinated with IT support to resolve technical issues.
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Ensured a professional, clean, and well-organized office environment that supported effective work processes.
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Coordinated travel arrangements for project staff, including flights, accommodation, and transportation.
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Ensured all travel documentation, itineraries, and expense reports were properly managed.
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Supported the finance team by maintaining office expense records, managing petty cash, and tracking budget allocations.
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Assisted with processing and tracking invoices, receipts, and financial documents.
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Personnel Support & Compliance:
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Maintained timesheets, attendance records, and leave applications for project staff.
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Provided administrative support for employee onboarding and offboarding documentation.
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Supported additional administrative tasks as assigned by the project or office manager.
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Maintained confidentiality and handled sensitive information with professionalism and discretion.