Riyadh, Saudi Arabia, +966551678905, [email protected],
https://www.linkedin.com/feed/
SUMMARY Dynamic Procurement Specialist with over 10 years of experience in
purchasing and facilities management. Proven expertise in vendor negotiation
and contract management has led to significant cost savings, including
200,000 SAR annually through process enhancements. Skilled in overseeing
procurement strategies for mega projects while ensuring compliance and
operational efficiency. Passionate about driving sustainable practices and
optimizing supply chain performance, eager to leverage unique skill set to
enhance procurement efficiency in future roles.
WORK EXPERIENCE
01/2020 – Present Purchase & Facilities Manager, VFS Global Riyadh, Saudi Arabia
Ensured timely and cost-effective acquisition of goods and services.
Negotiated advantageous contracts with vendors, focusing on price and
terms.
Explored the market for vendor options and identified cost-effective
solutions.
Initiated the tender floating process for suppliers and contractors to bid on
projects.
Managed the vendor onboarding process, including due diligence, risk
assessment, documentation, compliance verification, contract negotiation,
and performance monitoring.
Oversaw RSA Archer processes for efficient vendor onboarding.
Coordinated team schedules to meet operational requirements promptly.
Planned periodic inspections of store assets in accordance with annual
maintenance plans and agreements.
Collaborated with the Finance team to prepare operational expenses and
critical maintenance requirements for management.
Developed an annual preventive maintenance plan for store assets and
communicated it with functional managers.
Consistently implemented energy reduction initiatives to enhance
sustainability.
Liaised with vendors and suppliers for maintenance activities beyond the
capabilities of the store team or country facilities team, ensuring project
requirements and timelines were met.
Reported contractor performance issues for timely resolution and
continuous improvement.
Managed inventory of maintenance consumables and critical spare parts to
ensure availability.
Responded promptly to incidents and emergencies with appropriate actions.
Distributed daily maintenance tasks to the reporting team based on
employee capabilities and knowledge.
Monitored the execution of preventive maintenance plans with the facilities
team.
Ensured that all documents related to maintenance and equipment activities
were maintained and updated according to internal guidelines.
Reviewed, analyzed, and submitted reports to management while
recommending improvement areas.
Tracked lease contracts, initiating timely renewals, lease extensions, or
disposals as needed.
Ensured portfolio efficiency across locations based on defined targets.
Initiated timely rent payments to landlords.
Secured approvals from authorized business owners and officials to execute
projects.
Actively participated in procurement-driven construction and fit-out
negotiations.
Defined project scopes and collaborated with key stakeholders in IT, HR,
Security, and Operations.
Owned project budgets, monitored costs, and ensured payments adhered to
approved budgets.
Monitored landlords' deliverables related to maintenance and safety
standards.
Supervised the purchasing department and managed departmental
activities.
Designed purchase plans for equipment, services, and supplies.
Enforced company procurement policies and procedures.
Reviewed, analyzed, and approved products and services for purchase.
Developed and implemented procurement strategies for efficiency in mega
project procurement.
Managed the organization's sourcing capabilities effectively.
Negotiated supplier contracts to secure favorable terms and meet
deadlines.
Approved and organized purchase orders and product deliveries.
Conducted risk assessments on potential contracts and agreements.
Controlled the procurement budget to promote long-term cost savings.
Served as the primary contact between the company and suppliers.
Identified potential suppliers to meet project requirements.
Managed efficient goods flow to ensure optimal production.
Collaborated closely with the legal department to guarantee favorable
contract terms.
Anticipated unfavorable events through data analysis and prepared control
strategies.
Executed risk management for supply contracts and agreements.
Controlled expenditure while fostering a culture of long-term procurement
savings.
08/2010 – 01/2020 Admin Specialist, Al Fanar Group Riyadh, Saudi Arabia
Managed the staff accommodation for approximately 1,500 employees from
diverse nationalities according to their grade and salary scale.
Ensured high-quality service for employees while promptly addressing
complaints; maintained smooth operations and decorum through effective
policy implementation.
Coordinated and reported all maintenance activities with internal
stakeholders to ensure seamless operations.
Processed all maintenance requests related to housing through the
company portal.
Established and maintained facility infrastructure according to regulatory
standards, optimizing space utilization and maintaining various interiors by
adopting the latest trends.
Directed a technical team, housekeeping, and security for preventive
maintenance activities.
Fostered a process-driven environment focused on quality delivery and
waste elimination, ensuring adherence to processes while pursuing
continuous improvement.
Developed budgets and annual plans to manage facilities aligned with
organizational needs.
Generated monthly housing reports for management review.
Cultivated vendor relationships and ensured project execution adhered to
plan and budget.
Identified alternative supply sources (vendors/materials) that provide
equivalent quality at reduced costs or enhanced quality at existing rates.
Created purchase requests and obtained approvals via SAP; tracked
departmental delivery; coordinated housing materials and fuel card
reservations for fleet management through SAP.
Resolved critical employee-related cases, including conflicts and housing
issues.
Oversaw administration, staffing, recruitment, performance reviews, and
appraisals; collaborated with overseas recruitment agencies for active
recruitment campaigns.
Conducted practical training programs aimed at enhancing skills and
motivation levels for medium to large-sized teams.
Allocated daily tasks to workers efficiently.
Maintained document accuracy and ensured the preservation of confidential
information.
Executed various projects overseeing invoices, expense sheets relating to
Admin, Fleet, and Housing while managing accurate data storage systems,
both manual and electronic.
Monitored a transportation team of 10 drivers, including heavy vehicle
operators; arranged substitutes and standby driver