Executive Assistant to the Chief Executive Officer
Location: Jeddah, Saudi Arabia
Employment Type: Full Time, On Site
Company Overview
We are a real estate development and investment management firm.
Position Overview
We are seeking a highly experienced, detail oriented, and execution focused Executive Assistant to provide direct support to the Chief Executive Officer. This is a full time, on site role based in Jeddah, Saudi Arabia and represents a critical position within the executive leadership infrastructure of the organization.
The Executive Assistant will act as a strategic administrative partner to the CEO, ensuring operational efficiency, schedule optimization, and seamless coordination across multiple business functions. This role requires exceptional judgment, discretion, and the ability to manage complexity in a fast paced, regulated, and high accountability environment.
Key Responsibilities-
Executive Support and Coordination:
- Manage and optimize the CEO’s calendar, scheduling priorities, and daily workflow
- Coordinate internal and external meetings, prepare agendas, track follow ups, and ensure execution of action items
- Serve as a primary point of contact between the CEO and internal teams, partners, and external stakeholders
- Manage professional correspondence and communications with discretion and accuracy
Operational and Administrative Management:
- Prepare, process, and reconcile cross-departmental reports and executive related administrative documentation
- Maintain organized systems for executive files, records, and documentation
- Support preparation of executive briefings, presentations, reports, and meeting materials
- Assist with operational tracking of priorities, deadlines, and commitments across the CEO’s responsibilities
Confidentiality and Professional Standards:
- Handle sensitive, confidential, and strategic information with the highest level of discretion and integrity
- Maintain a professional executive presence and represent the organization appropriately in all interactions
- Anticipate executive needs, identify potential risks or gaps, and proactively resolve issues
Qualifications and Experience:
- Proven experience as an Executive Assistant supporting a CEO, founder, or senior executive
- Experience in real estate development, construction, engineering or consulting professional services, or regulated industries is strongly preferred
- Demonstrated ability to manage complex schedules, competing priorities, and time sensitive deliverables
- Exceptional organizational and time management skills with strong attention to detail
- Excellent written and verbal communication skills with a polished, professional presence
- High level of discretion, judgment, and reliability
- Proficiency with modern office productivity tools and digital workflows
- Ability to operate independently while maintaining alignment with executive and organizational priorities
What Success Looks Like in This Role
- The CEO’s time is protected, optimized, and used effectively
- Executive operations run smoothly with minimal friction or last minute issues
- Communication across stakeholders is clear, timely, and well coordinated
- Administrative and operational tasks are executed with consistency and precision
- The Executive Assistant is viewed as a trusted extension of executive leadership
Work Environment
This is a full time, on site position based in Jeddah, Saudi Arabia. The role requires regular in person collaboration with executive leadership and flexibility aligned with business needs.
Requirements:
- Excellent command of English, written and oral
• Bachelor's Degree (Engineering, Commerce, IT)
- Previously held roles (Operations, Project Management, Business Analysis, HR, Business Development)
• Valid driver’s license
• Authorized to work in Saudi Arabia
• Working in an onsite setting
Interested candidates apply here:
https://forms.gle/mzQYfkHED ...