Company: Healthy Fresh Food Company (Barokleaf)
Location: Riyadh, Saudi Arabia
Reporting To: Chief Executive Officer
Position Overview
The Executive Assistant to the CEO is a highly demanding and mission-critical role within the organization. The position requires an individual who can operate in a fast-paced, high-pressure environment while maintaining exceptional attention to detail and absolute reliability.
This role is not limited to traditional administrative duties. The Executive Assistant acts as a trusted operational extension of the CEO, ensuring that priorities are executed efficiently, communication is managed professionally, and daily operations run smoothly.
The successful candidate must be proactive, highly organized, and capable of managing both planned responsibilities and unexpected tasks with speed and precision.
Key Responsibilities
Executive Support
Provide direct administrative and operational support to the CEO.
Manage the CEO’s daily schedule, priorities, meetings, and communications.
Ensure the CEO’s time is optimized for strategic and operational decision-making.
Prepare documents, reports, presentations, and correspondence as required.
Task & Workflow Management
Manage daily tasks, deadlines, and follow-ups on behalf of the CEO.
Ensure all assigned tasks and incidental matters are completed on time and to a high standard.
Track ongoing projects and ensure progress updates are delivered to the CEO.
Communication & Coordination
Act as a key communication bridge between the CEO and internal teams.
Maintain clear and professional communication across WhatsApp, email, and phone.
Ensure messages, requests, and instructions from the CEO are communicated accurately and promptly.
Operational Efficiency
Assist the CEO in managing business affairs efficiently and effectively.
Identify opportunities to streamline processes and improve workflow.
Maintain organized records, files, and documentation.
Cost Awareness
Demonstrate strong cost sensitivity in all business activities.
Monitor expenses where required and support cost-conscious decision-making.
Availability & Responsiveness
Maintain availability through WhatsApp, email, and phone to ensure critical matters are handled without delay.
Respond quickly and professionally to urgent requests and operational issues.
Required Skills & Attributes
The successful candidate must demonstrate:
Ability to perform under high-pressure environments.
Exceptional attention to detail.
Strong organizational and time-management skills.
Ability to manage multiple priorities simultaneously.
Excellent communication skills, both written and verbal.
Strong problem-solving capability and independent thinking.
Professional discretion when handling sensitive or confidential information.
High levels of motivation, discipline, and reliability.
Personal Characteristics
This role requires an individual who is:
Highly motivated and proactive.
Calm and composed under pressure.
Extremely organized and structured.
Resourceful and solution-oriented.
Professional and dependable.
Performance Expectations
Success in this role will be measured by:
Timely completion of tasks and responsibilities.
Efficiency in managing the CEO’s schedule and communications.
Accuracy and attention to detail in all deliverables.
Responsiveness and reliability in high-pressure situations.
Ability to manage multiple operational matters simultaneously without oversight.
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