Document Controller
PROFESSIONAL OBJECTIVE:
Detail-oriented and organized Document Controller with over 8 years of experience, skilled in handling technical submittals, transmittals, RFIs, and project correspondence in full compliance with ISO standards and client specifications. Proven expertise in using Microsoft Excel for tracking logs, Outlook for streamlined communication, and maintaining strict documentation workflows to support project deadlines and regulatory requirements.
Managing project documentation for large-scale construction and oil & gas projects in the Middle East. Adept at implementing and maintaining Electronic Document Management Systems (EDMS) such as Aconex, ensuring seamless flow, version control, and accessibility of documents across project teams.
Known for maintaining high levels of accuracy, confidentiality, and collaboration with multidisciplinary teams including Engineering, QA/QC, HSE, and Project Management.
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PROFESSIONAL EXPERIENCE:
Position : QC Document Controller
Client : Hyundai
Contractor : FuelTec Operation & Maintenance co
Project : Jafurah Phase-1 Package-3
Duration : 20 Aug 2025 to 05 Mar 2026
Responsibilities:
√ Managing and controlling all QA/QC documentation related to piping and welding activities in accordance with Hyundai’s Quality Management System and project specifications.
√ Preparing, reviewing, and maintaining RFI (Request for Inspection), MIR (Material Inspection Request), NCR (Non-Conformance Report), and other quality records to ensure compliance with project requirements.
√ Compiling and updating fit-up, welding, threading, and support inspection reports, ensuring all field activities are properly documented and traceable.
√ Monitoring the preparation and submission of WPS, PQR, and Welder Qualification Records (WQR), ensuring validity and alignment with project standards.
√ Maintaining accurate traceability of materials, heat numbers, weld joints, NDT reports, and hydrotest packages within the project document control system.
√ Coordinating with site QC inspectors and engineers for the timely closure of RFIs and NCRs, and ensuring approved documents are distributed to relevant departments.
√ Organizing and maintaining an efficient document filing and electronic database system (PICS) for all QA/QC documentation, ensuring easy retrieval during audits and client reviews.
√ Supporting the preparation of final handover dossiers and as-built documentation related to piping and welding works for client submission and project close-out.
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Position : Document Controller
Contractor : LIFCON (Life Connection Contracting Company Ltd)
Location : Dammam
Duration : 25 Mar 2025 to 10 Aug 2025
Responsibilities:
√ Managed and maintained project documentation including submittals, transmittals, RFIs, and drawings in compliance with ISO 9001 standards.
√ Ensured accurate version control and timely distribution of documents usingEDMS/Aconex/SharePoint.
√ Organized digital and physical filing systems, ensuring audit readiness and smooth project handovers.
√ Coordinated with engineers, consultants, and project managers to support document workflows and approvals.
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Position : Document Controller
Client : L&T Hydrocarbon Saudi Company
Contractor : Middle East Group
Project : Jafurah Gas Compression Plants (JGCP) -1, GCP-5
Duration : 25 Dec 2024 to 15 Mar 2025
Responsibilities:
√ Maintained a centralized document control system.
√ Registered, tracked, and distributed engineering drawings, technical submittals, material approvals, RFIs, WIRs, and MIRs.
√ Ensured all documents were correctly coded, numbered, and archived as per project-specific procedures and L&T/Aramco documentation protocols.
√ Coordinated with engineering teams, construction managers, and client representatives for document submissions and timely approvals.
√ Controlled and updated drawing revisions, ensuring only the latest IFC (Issued for Construction) documents were circulated.
√ Issued and logged transmittals for document submissions to the client and subcontractors.
√ Assisted QA/QC and HSE departments with daily reports (DPR), inspection reports, method statements (MOS) and project progress documentation.
√ Conducted weekly backups of document control data and maintained proper filing systems (both digital and hard copy).
√ Ensured compliance with L&T Hydrocarbon and Aramco documentation standards and project-specific filing structures.
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Position : Document Controller
Client : NEOM (Saudi Arabia)
Contractor : SAMA Construction for Trading & Contracting (CJS Co.)
Project : OXAGON East of Zone-C Phase-2 and north of L103 Access Road Earthworks Project
Contract No : 4200000031- WO-015/798
Duration : 01 March 2022 to 20 Dec 2024
Responsibilities:
√ Managed the complete lifecycle of project documentation including design drawings, technical submittals, method statements, inspection reports, and daily reports.
√ Implemented and maintained a structured document control system according to NEOM's document standards and client requirements.
√ Assigned document numbers, ensured proper document revisions, and maintained metadata for easy retrieval and auditing.
√ Issued transmittals and submittals to NEOM via official document channels.
√ Controlled the distribution of IFC (Issued for Construction) drawings to construction, QA/QC, and HSE teams.
√ Monitored the status of RFIs, WIRs, and MIRs.
√Supported construction teams and site engineers with the latest approved documents and drawings.
√Coordinated closely with NEOM document controllers and consultants to manage feedback, return cycles, and approvals.
√ Maintained up-to-date logs, registers, and archiving systems for both soft and hard copy documentation.
√Assisted in internal and external audits by providing traceable document records and version history.
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Position : Document Controller
Client : Saudi Arabian Oil Company (Saudi Aramco)
Contractor : Diversified Lines Petroleum Services
Project