SENIOR DOCUMENT CONTROLLER
EXERIENCE IN ENGINEERING DEPARTMENT & HEAD OFFICE FOR 5+ YEARS ACONEX & EDMS EXPERT
Location: Riyadh, KSA
Phone: +966-548312175
Email: [email protected]
LinkedIn: https://www.linkedin.com/in ...
PROFESSIONAL SUMMARY
Experienced and detail-oriented Senior Document Controller with over 5 years of proven success in
managing document control processes across engineering departments and head office operations. Skilled
in handling complex document workflows, submittals, and approvals in large-scale construction and
infrastructure projects. Expert in Aconex, Share Point, and EDMS platforms, with a strong grasp of
ISO 9001:2015 standards and quality documentation requirements.
Track record of supporting multidisciplinary teams—engineering, QA/QC, procurement, and site execution—
by ensuring timely access to accurate, version-controlled documents. Adept at project startup and closeout
documentation, final handover preparation, and internal audits. Known for implementing efficient systems
that reduce errors, enhance compliance, and streamline communication across stakeholders.
CORE COMPETENCIES
Document Management Systems (Aconex, Microsoft Office Suite, SharePoint)
Project coordination.
QA/QC Documentation & Compliance (ISO 9001:2015)
RFIs, Transmittals, Material Submittals, As-built Documentation.
Version Control & Metadata Accuracy
Project Closeout & Handover Dossiers
Cross-functional Team Coordination
ERP System Management
TECHNICAL PROFICIENCIES
Aconex
Data Management & File Handling
ERP and EDMS
Reporting & Documentation
Log sheet management
Project support
Workflow management
Vendor invoicing
File systems coordination
MS Office Suite (Excel, Word, PowerPoint)
AutoCAD
SharePoint
Outlook
OneDrive
Adobe Acrobat Pro
PROFESSIONAL EXPERIENCES:
SENIOR DOCUMENT CONTROLLER & PROJECT COORDINATOR: (ENGINEERING DEPT. & HEAD OFFICE)
Company: NewFab (Saudi Company for Prefabricated Buildings)
Location: Riyadh, KSA - (Aug 2023 – Present)
Coordinated document workflows and approval processes across multidisciplinary teams, ensuring
timely reviews and minimizing project delays.
Prepared detailed weekly and monthly progress reports to support project tracking, scheduling, and
performance monitoring.
Established and maintained a document control system compliant with ISO 9001:2015, client standards,
and project specifications.
Managed end-to-end document control processes including drawings, RFIs, submittals, specifications,
and correspondence.
Uploaded, indexed, and managed project documents within EDMS platforms such as Aconex,
SharePoint, and client-specific document management systems.
·Maintained drawing registers, revision logs, and transmittal records to ensure complete document
traceability and version accuracy.
Monitored and enforced version control protocols to ensure all project teams used the latest approved
documents.
Supervised and trained Junior Document Controllers and administrative staff in document handling,
DMS standards, and workflow procedures.
Coordinated document flow between engineering, procurement, QA/QC, construction, and external
consultants.
Reviewed and tracked Shop Drawings, IFC Drawings, and As-Built Drawings, verifying compliance with
design and project requirements.
Supported internal and external quality audits, maintaining organized and retrievable documentation for
ISO and client compliance.
Played a key role in project initiation and closeout, including setup of DMS structure and preparation of
handover dossiers (As-Built drawings, O&M Manuals, T&C Reports).
Conducted internal audits of document control systems to improve efficiency, standardization, and
accuracy.
Implemented and maintained file naming conventions, metadata standards, and document templates to
improve document retrieval and consistency.
Collaborated with IT and Records Management teams to enhance EDMS performance, backup
protocols, and data security.
Generated document status reports, submission trackers, and compliance logs for management and
client review.
Resolved document discrepancies, clarified submission requirements, and streamlined approval
workflows across project teams.
SENIOR DOCUMENT CONTROLLER: (SITE TO HEAD OFFICE)
Company: Ula Bina Contracting Company
Location: Riyadh, KSA (Jun 2019 – Jul 2023)
Oversaw the complete document lifecycle, including receipt, classification, registration, distribution,
revision control, and archiving of technical documents such as shop drawings, method statements, RFIs,
Material submittals, inspection requests, and transmittals.
Utilized Aconex and SharePoint to accurately upload, categorize, index, and route documents in
compliance with documentation protocols and EDMS best practices.
Maintained strict version control and document status tracking to ensure all teams worked with the
latest approved documents, reducing the risk of rework and non-compliance.
Acted as the primary point of contact between internal teams (Engineering, QA/QC, Procurement) and
Client Document Control and Engineering Departments, ensuring smooth coordination and timely
document approvals.
Conducted periodic internal audits to verify document integrity, metadata accuracy, and adherence to
client and ISO 9001:2015 standards.
Supported real-time document access and retrieval for engineers and QA /QC personnel during active
construction phases, ensuring uninterrupted workflow and compliance.
Monitored and followed up on pending submissions and review comments to ensure on-time closure of
transmittals and maintain document turnaround KPIs.
Maintained organized logs of document approvals, correspondence, and submittals to support claims,
variations, and project audits.
Generated regular document status reports, submission trackers, and compliance summaries to support
project controls and client reporting.
Trained and supervised junior document control staff, promoting consistency and accuracy in document
handling across the project team.
Coordinated the preparation and submission of final handover documentation, including As-Built
drawings, O&M manuals, Material certificates, and inspection records, in accordance with contract
closeout requirements and Client checklist.
Played a key role in both project mobilization and closeout, setting up the document control framework
and ensuring the smooth transition of project documentation.
SKILLS AND CERTIFICATIONS
Aconex Accredited Professional – Oracle Certified
ISO 9001:2015 – Quality Management Systems (QMS)
AutoCAD (Reviewing and referencing Q