The Facility Specialist is responsible for ensuring the smooth day-to-day operation of the facility. This includes coordinating maintenance activities, monitoring service providers and vendors, managing facility supplies and preventive maintenance schedules, and supporting a safe, compliant, and well-maintained workplace.
Key Responsibilities
• Facility Operations: Ensure efficient operation of building systems and day-to-day facility needs (e.g., HVAC, electrical, plumbing, lighting, access/locks and cleaning).
• Preventive & Corrective Maintenance: Support preventive maintenance schedules and coordinate repairs as issues are identified.
• Vendor & Contractor Coordination: Liaise with external service providers for maintenance, repairs, inspections, and service renewals.
• Safety & Compliance: Monitor facility safety requirements and assist with compliance activities (e.g., inspections, emergency readiness, documentation).
• Work Orders & Tracking: Raise, track, and close maintenance work orders in coordination with relevant teams and vendors.
• Site Inspections: Conduct routine checks of the facility to identify risks, damage, or inefficiencies and propose corrective actions.
• Utilities & Consumables: Monitor utilities usage where applicable, track consumables/inventory for the facility, and coordinate replenishment.
• Space & Asset Support: Support office/space readiness, asset maintenance coordination, and relocation setup when required.
• Customer/Stakeholder Support: Respond to internal requests (e.g., maintenance issues, room readiness, equipment support) within agreed timelines.
• Documentation & Reporting: Maintain accurate records, service reports, schedules, and submit periodic updates to management.
Required Qualifications
• 1–3 years experience in facilities coordination, building maintenance, or property/operations support (or equivalent).
• Familiarity with preventive maintenance, work order systems, and vendor management.
Skills & Competencies
• Strong organizational and time-management skills.
• Good communication and coordination skills with internal stakeholders and external vendors.
• Attention to detail and ability to identify issues early.
• Ability to work independently and prioritize tasks effectively.
• Commitment to safety and compliance.
HOW TO APPLY
Interested candidates may submit their CV via WhatsApp: 056 707 5089