•Project Crew CV packing for client approval
•Checking project crew certificates according to client requirements
•Preparing relevant crew tracker for client
• Responsible for liaising with seafarers regarding documentation and other requirements (e.g., certificate verification, medical checkups as per charterer standards).
• Updating seafarers’ information, documents, and certificate expiry records.
• Updating crew planning schedules, rotation lists, and crew lists.
• Ensuring crew changes are carried out properly, efficiently, and cost effectively within KSA.
• Liaising with crew and port agents on all crew related matters (e.g., joiners, repatriation, flight bookings, visa arrangements).
• Validating personnel availability, mobility information, and other relevant criteria, and recording updates in the appropriate trackers.
• Processing short term KSA visas for offshore crew from multiple countries (South Africa, UAE, Bahrain, India, etc.).
• Coordinating with visa agents for hotel reservations, airport pickups, and travel arrangements for crew transiting through UAE and Bahrain, including transportation from Bahrain to KSA.
• Coordinating with third party providers for crew boat arrangements for sign on and sign off procedures.
• Preparing day rate contracts for all offshore and onshore crew.
• Tracking short term visa expiries and arranging extensions when required.
• Evaluating crew CVs for client approval based on project requirements.
• Coordinating with vendors and service providers for the preparation of purchase orders (Pos)