Contract Manager Role & Responsibilities
• Manage and coordinate contract management activities ensuring that all aspects of the contract during the negotiation and execution phase are correctly addressed.
• Ensure that Golden Rules and Silver Guidelines are implemented.
• Manage the resources involved in contract management activities, develop relevant professional competences, and identify project staffing needs.
• Supervise the application of Saipem guidelines and standards relevant to contract management.
• Provide all necessary reports regarding contract management matter to the corporate/company/project management.
• Ensure collection and sharing of lessons learned, feedbacks and returns of experience on issues/criticalities encountered during contract management activities.
• Ensure, for the area of its remit, application of the industrial risk management methodology.
• Recover bid contractual summary, any legal analyses and other support documentation prepared during tender phase.
• Verify the completeness of contract documents (consistency check), supervise their distribution to project team members and regularly execute contract induction meetings.
• Assist the Project Manager in developing the contract management execution strategy and ensure change process on the project, including appropriate claim management actions.
• Ensure that all project specific contracts for goods, services or subcontracts are drafted incorporating contractual obligations and assisting the Project Manager in identifying critical packages (subcontractors and vendors) requiring special monitoring of contract risks.
• Participate in the periodical project budget review meetings.
• Review regulatory requirements.
• Review, update and complete all partner agreements according to contract/project development.
• Coordinate the contractual documentation filling.
• Ensure the contribution to the Legal function for the management of preliminary activities of litigations and contribute during the following activities.
• Define and issue Purchase Requisitions.
• Ensure Technical Bid Evaluations.
• Ensure Vendor follow-up activities.
General Description Of Role & Responsibilities
• Ability to negotiate terms, conditions, and commercial issues with contractors.
• Management and coordination of award process.
• Development of contract documents including tender documents.
• Able to analyze contract general terms and conditions to highlight areas of risk such as ambiguities, conflicts, or deviations from the scope of work. As work proceeds, make recommendations to the Project Manager on the mitigation of these risks; able to closely monitor and support remedial actions and recommend appropriate tradeoffs.
• Management of Owner approval process.
• Monitor contract correspondence and provide appropriate input to protect client against potential claims.
• Management of claims avoidance activities.
• Coordination of contract execution.
• Contract administration including:
• Schedule administration.
• Variation or change administration.
• Risk management administration.
• Professional accreditation and membership of industry leading and internationally recognized institute(s).
• Wide-ranging experience of roles and positions within the construction industry including roles with clients and contractors/subcontractors.
• Evaluated New Prices inline of existing bill items.
• Completing approval process after negotiating with subcontractors.
• Correspondence with CLIENT & SUBCONTRACTOR with feedback of respectively departments.
• Analyses trends, data, demographics, pricing strategies, and other information that can potentially improve marketing and sales performance.
• Sustains rapport with key accounts by making periodic visits; exploring specific needs; anticipating new opportunities.
• Accomplishes marketing and organization mission by completing related results as needed.
• Negotiate the terms of an agreement and close the deal.
• Assist the team members by accompanying for their meetings and helping them to achieve their targets; when required by the management.
• To be present in the event site and assist the project team.
• Extending full supports to the management for execution of the job as and when required by the management.
• Preparing subcontractor progress payment certificates in order to release their monthly payments as per their contract requirements.
• Collecting inspection documents which are proofing claimed payments on each payment period.
• Collecting approved documents from required departments in order to proceed on payment process.
• Informing and directing the subcontractors about their payment process.
• Contract drafting ensuring legal compliance
• Contract Evaluation
Main Contract:
Evaluate Contract document (during tendering stage).
Advise Management on all associated risks.
Maintain Contractual records.
Sub-Contract
Draft sub-contract agreements.
Evaluate & Negotiate sub-contract proposals.
Administer the Sub-Contract.
Maintain Contractual Records.
• Contract Negotiation.
• Contract Administration.
• Maintaining Contractual Records.
• Developing and implementing procedure and policies.
• Complete Contract Life cycle management.
• Sourcing goods, materials, and services at competitive prices
• advising to all concern departments on which suppliers to contract for good services.
• Maintain and update the supplier database and find alternative suppliers if the existing ones are unable to meet their obligations.
• Developing and implement innovative ideas to enhance sourcing strategies.
• Sourcing suppliers and maintaining long-lasting relationships with them as well as existing suppliers.
• Obtaining quotes from different suppliers. Negotiating price, quantity, and delivery schedules with suppliers.
• Working with legal counsel to ensure that all contracts relating to product procurement contain all details of the negotiation.
• Assessing quotes and compiling a detailed assessment of cost breakdowns.
• Generating quote comparisons and contributing to internal supplier selection based on the quotes.
• Identify legal and contractual risks and escalate matters in accordance with Company protocols and guidance.
• Provide practical, solution-oriented legal support to Company internal clients during contract preparation and negotiation.
• Assist in implementing new c