Objectives
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Highly organized and detail-oriented Senior Secretary/Executive Assistant with over 15 years of progressive experience in administrative and operational support within the Oil & Gas industry. Adept at managing complex schedules, coordinating cross-functional teams, and maintaining efficient office operations. Seeking to leverage strong communication, planning, and multitasking abilities to support project success and enhance administrative performance at Saudi Aramco.
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Summary of Qualifications
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• Highly skilled in handling confidential and sensitive information with professionalism, ensuring compliance with company administrative policies, procedures, and internal control standards.
• Experienced in interpreting and applying administrative guidelines to support both employees and management in a corporate environment.
• Excellent verbal and written communication skills with a strong track record of liaising effectively with clients, contractors, vendors, and senior leadership in a professional office setting.
• Proficient in managing day-to-day office logistics, including procurement of office supplies through the Saudi Aramco B2B/eShop portal, coordination with suppliers, and inventory maintenance.
• Skilled in operating and maintaining modern office equipment such as printers, scanners, fax machines, and computers, and coordinating repair and maintenance services when required.
• Proactive in monitoring project updates, business developments, and task priorities, providing timely updates to management to support informed decision-making and operational efficiency.
• Resourceful, detail-oriented, and self-motivated with a proven ability to multitask, manage time efficiently, meet tight deadlines, and contribute to a well-organized and productive work environment.
• Experienced in managing customer inquiries, access permits, and logistical arrangements for meetings, events, and internal activities, ensuring smooth and professional operations.
• Proficient in supporting office and project teams by managing documentation flow, maintaining digital and physical filing systems, and ensuring compliance with internal document control procedures.
• Skilled in creating, formatting, and editing technical and administrative documents, reports, presentations, and spreadsheets using Microsoft Word, Excel, and PowerPoint.
• Assisted in the coordination of meetings, conferences, and business travel for project teams and supervisors, ensuring seamless scheduling and logistics.
• Responsible for managing internal communications, including handling incoming/outgoing mail, emails, and telephone calls in a timely and professional manner.
• Maintained accurate records of office supplies inventory and coordinated with vendors for timely procurement and equipment support.
• Quick learner with a proactive attitude and willingness to take initiative. Demonstrates strong organizational abilities, adaptability, and a commitment to excellence in administrative support.
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FULL RESUME WILL BE PROVIDED UPON REQUEST
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Warm Regards
Faruque