Key Responsibilities
• Managing and controlling incoming and outgoing project documents, technical submissions, and official correspondence
• Preparing and submitting submittals, transmittals, RFQs, MOMs, inspection requests, NCRs, and other project documents through Aconex, email, and EDMS platforms
• Maintaining document registers, tracking logs, filing systems, revision control, and records management processes
• Coordinating with engineers, consultants, clients, vendors, suppliers, and project teams for approvals, updates, and document submissions
• Handling scanning, filing, archiving, retrieval, and distribution of project records and technical documentation
• Supporting procurement, logistics, material tracking, and administrative documentation activities
• Preparing reports, tracking sheets, and project correspondence using Microsoft Excel, Word, and Outlook
• Ensuring all documentation complies with company standards, project specifications, and document control procedures
Experience & Skills
• 4+ years of Saudi Arabia experience as Document Controller / Coordinator
• Strong experience in construction and project documentation environments
• Experienced in handling submittals, transmittals, RFIs, RFQs, MOMs, NCRs, As-Built drawings, purchase orders, invoices, and project correspondence
• Good knowledge of document control systems, document numbering, revision control, filing, tracking logs, and records management
• Experience working on Aconex and other Electronic Document Management Systems (EDMS)
• Strong coordination and communication skills with project teams and stakeholders
• Experience in procurement support, logistics coordination, and reporting activities
• Familiar with ISO documentation standards and project documentation requirements
• Organized, responsible, detail-oriented, and capable of working under pressure and deadlines.
Tools & Systems
• Aconex (Oracle-based EDMS)
• SharePoint & Electronic Document Management Systems (EDMS)
• Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Smartsheet (Tracking & Reporting)
• Odoo ERP (Procurement & Administrative Processes)
• Zoho Books (Accounts & Procurement Support)
• Adobe Acrobat & PDF Documentation Tools
Currently seeking opportunities as:
• Document Controller
• Senior Document Controller
• Document Control Coordinator
• Procurement Coordinator
• Project Coordinator
• Administrative Coordinator
I am confident that my experience, technical knowledge, and hardworking attitude can contribute positively to your organization and support efficient document control and project operations.
Best regards,
Adil Afzal
Phone/WhatsApp: +966547548243
Email: [email protected]