Office Administration: Greet clients, manage phone calls, schedule appointments, and maintain highly organized electronic and physical filing systems.
Financial & Document Support: Prepare professional documents such as quotations and agreements, manage petty cash, and track daily disbursements.
Workflow Tracking: Monitor active projects and update internal trackers, ensuring "secretary submission" dates are logged accurately to maintain clear accountability across the team.
General Coordination: Establish efficient office schedules, oversee daily clerical tasks, and ensure smooth communication between management, staff, and clients.
Requirements:
Proven experience as a secretary, administrative assistant, or in a similar role.
Strong organizational, time-management, and communication skills.
Proficiency in standard office software and document formatting.
Ability to multitask and maintain confidentiality with financial and office records.