Document Controller / Project Secretary with experience in construction document management, project
correspondence, and administrative coordination within UAE construction projects. Skilled in managing RFIs, submittals,
shop drawings, material approvals, transmittals, NCRs, MIRs, WIRs, and project records using EDMS/DMS platforms.
Experienced in coordinating with consultants, contractors, subcontractors, and project teams to ensure accurate
document control, timely submissions, and compliance with project requirements. Proficient in WPS, SharePoint, MS
Office, and document lifecycle management from project initiation through handover.
Core HR & Administrative Competencies
Document Control Management
EDMS / DMS Administration (PMWeb, SharePoint)
RFI Management ,Technical Submittals Material Submittals
Transmittal Preparation & Tracking
NCR, MIR & WIR Documentation
Project Correspondence Management
Consultant & Subcontractor Coordination
Project Filing & Record Management
Document Register Maintenance
Meeting Minutes & Administrative Support
Technical Skills
MS Office (Word, Excel, PowerPoint) HRMS DMS EDCM Email Management (Outlook & Zoho)
EDUCATION & CERTIFICATIONS
MSc Economics – University of Peshawar, Pakistan (2017)
Diploma in Information Technology – Technical Board
PROFESSIONAL EXPERIENCE
Project Secretary and Document Controller
Royal Avenues Engineering LLC – Dubai Marina, UAE August 2025 – Present
Followestablished document control procedures in line with project and company standards.
Manage electronic and hardcopy documentation throughout the project lifecycle, including close-out, suspension,
and cancellation.
Operate and administer Document Management Systems (DMS/EDMS) such as PM Web and SharePoint,
including configuration of metadata, access permissions, and workflows.
Receive, register, and acknowledge documents from internal and external stakeholders, ensuring accurate date
stamping of hardcopies and verification of electronic submissions via EDMS.
Perform quality checks on all received documentation to ensure correct document numbering, revisions, and
mandatory metadata compliance.
Distribute electronic documents to internal teams and external parties in accordance with the approved
distribution matrix or management direction.
Prepare, review, validate and archive documentation for project close-out and final handover.
Conduct regular document control audits to ensure completeness, accuracy, compliance, and overall quality of
project records.
Ensuretimely document circulation at key project milestones to support on-time project delivery.
Coordinate closely with project teams, consultants, contractors, and other stakeholders to manage the flow
of information across departments.
Officer – HR Operations & Employee Relations Bank of Khyber – Pakistan Jun 2023 – July 2025
Supported end-to-end HR operations across the employee lifecycle (onboarding, confirmation, transfers,
promotions, and exits)
EnsuredHR processes were implemented in line with organizational policies, labor regulations, and internal controls
Maintained HR process documentation and supported internal audits, inspections, and compliance reviews.
Coordinatedwith multiple departments to ensure timely execution of HR actions and approvals
Managed employee onboarding documentation, including verification of academic, personal, and employment records
Prepared and issued offer letters, appointment letters, confirmation letters, extensions, transfer orders,
and HR circulars
Maintained complete andaccurate employee personnel files (soft & hard copies)
Ensured all employee records in HRMS were accurate, updated, and audit-ready at all times
Oversaw probation tracking, including confirmation, extension, and documentation based on performance evaluations
Coordinatedwith line managers on employee performance feedback and probation outcomes
Assistedin handling employee grievances, disciplinary documentation, warnings, and management communications
Ensured fair and consistent applicationof HR policies across employees
Administered annual performance appraisal and promotion cycles, including, KPI data compilation and verification
Monitoredemployee KPIs and maintained performance records in HRMS
Preparedsummaries and recommendations for submission to competent authority and senior management
Supported salary account verification, employee bank details, and payroll input accuracy
CoordinatedEOBI / social security additions and updates for eligible employees
Assistedin payroll reconciliation, correction of discrepancies and post-payroll validations
Maintained HR records and payroll-related data for contractual / outsourced staff
Coordinatedattendance, contract validity, salary inputs, and documentation for outsourced resources
Ensured outsourced staff records were aligned with approved contracts and internal controls
Coordinated internship and trainee programs, including candidate screening, onboarding documentation,
department allocation, and attendance tracking
Maintainedprogress and completion records and prepared program summaries
HR Admin at Al Baik Travel & Tours Deans, Peshawar – Pakistan (Nov 2018 – Jun 2023)
Worked as Secretary & HR Officer in a travel and tourism company providing national and international
travel services, supporting both operational and HR functions.
Managed daily administrative operations including correspondence, documentation, record keeping,
meeting coordination, and internal office communication.
Handled HR support tasks such as onboarding documentation, personnel file maintenance, attendance and
leave tracking, and recruitment coordination.
Provided ticketing and travel support by coordinating bookings, cancellations, and itinerary updates with
airlines and travel platforms.
Delivered customer service to local and international clients, responding to travel inquiries, resolving issues, and ensuring smooth service deliver
LANGUAGES
English: Excellent speaking, writing, and reading skills.
Urdu: Excellent speaking, writing, and reading skills.
Pashto: Excellent speaking, writing, and reading skills.
Arabic: Excellent reading and writing with basic speaking and understandin