Document Specialist

Detail-oriented Document Controller / Procurement Document Specialist with 8+ years of experience managing high volume documentation across construction, infrastructure, and corporate environments in Saudi Arabia and Pakistan, Skilled in document registration, revision control, archiving, and ISO 9001:2015 compliance. Proficient in Oracle ERP, Microsoft SharePoint, and Primavera P6, with a strong record of improving document traceability, reducing retrieval time, and supporting smooth procurement and project operations
Professional Experience []FIRST FIX (MEP and Infrastructure)] []Procurement Document Specialist] Location: []Western Province KSA, Saudi Arabia] Duration: []2022] – Present Responsibilities:  Managed 100+ Material Request Forms (MRFs) monthly through Oracle ERP, ensuring accurate data entry, streamlined approval workflows and timely distribution across departments.  Maintained comprehensive document registers for Purchase Orders (POs), delivery notes and site correspondence enabling efficient retrieval during audits and project evaluations.  Controlled document lifecycle by tracking revisions, updating logs and archiving obsolete records in full compliance with company document control procedures.  Developed and maintained Excel based PO trackers, E2 log sheets and improving real time visibility of procurement status and delivery progress.  Implemented a centralized digital filing system, reducing document retrieval time by 40% and enhancing overall traceability and accessibility.  Coordinate with warehouse and procurement teams to ensure timely material delivery aligned with project specifications and schedules.  Managed incoming and outgoing correspondence, ensuring accurate logging, proper classification and prompt distribution to relevant stakeholders.  Prepared detailed weekly reports on document status, procurement tracking, material movement and logistics decision making.  Supported internal audits and site inspections by presenting well organized and compliant documentation for verification purposes.
Professional Experience []FIRST FIX (MEP and Infrastructure)] []Procurement Document Specialist] Location: []Western Province KSA, Saudi Arabia] Duration: []2022] – Present Responsibilities:  Managed 100+ Material Request Forms (MRFs) monthly through Oracle ERP, ensuring accurate data entry, streamlined approval workflows and timely distribution across departments.  Maintained comprehensive document registers for Purchase Orders (POs), delivery notes and site correspondence enabling efficient retrieval during audits and project evaluations.  Controlled document lifecycle by tracking revisions, updating logs and archiving obsolete records in full compliance with company document control procedures.  Developed and maintained Excel based PO trackers, E2 log sheets and improving real time visibility of procurement status and delivery progress.  Implemented a centralized digital filing system, reducing document retrieval time by 40% and enhancing overall traceability and accessibility.  Coordinate with warehouse and procurement teams to ensure timely material delivery aligned with project specifications and schedules.  Managed incoming and outgoing correspondence, ensuring accurate logging, proper classification and prompt distribution to relevant stakeholders.  Prepared detailed weekly reports on document status, procurement tracking, material movement and logistics decision making.  Supported internal audits and site inspections by presenting well organized and compliant documentation for verification purposes.

Professional Experience []FIRST FIX (MEP and Infrastructure)] []Procurement Document Specialist] Location: []Western Province KSA, Saudi Arabia] Duration: []2022] – Present Responsibilities:  Managed 100+ Material Request Forms (MRFs) monthly through Oracle ERP, ensuring accurate data entry, streamlined approval workflows and timely distribution across departments.  Maintained comprehensive document registers for Purchase Orders (POs), delivery notes and site correspondence enabling efficient retrieval during audits and project evaluations.  Controlled document lifecycle by tracking revisions, updating logs and archiving obsolete records in full compliance with company document control procedures.  Developed and maintained Excel based PO trackers, E2 log sheets and improving real time visibility of procurement status and delivery progress.  Implemented a centralized digital filing system, reducing document retrieval time by 40% and enhancing overall traceability and accessibility.  Coordinate with warehouse and procurement teams to ensure timely material delivery aligned with project specifications and schedules.  Managed incoming and outgoing correspondence, ensuring accurate logging, proper classification and prompt distribution to relevant stakeholders.  Prepared detailed weekly reports on document status, procurement tracking, material movement and logistics decision making.  Supported internal audits and site inspections by presenting well organized and compliant documentation for verification purposes.
Iqama transferable
contact 0571011612
Email: [email protected]