A growing electromechanical / MEP contracting company is hiring an experienced Vendor Registration, Prequalification & Tendering Specialist.
The candidate must be able to manage company registrations on government, semi-government, private, client, consultant, contractor, and vendor platforms, obtain Vendor Numbers, prepare Prequalification Files, monitor RFQs / RFPs / tenders, and prepare professional technical and financial proposal packages.
This is not a simple data-entry role. We need a professional, organized, accurate, and proactive candidate who understands platforms, registration, prequalification, tendering, internal coordination, documentation, proposal preparation, and business follow-up.
Company Scope:
Fire Fighting, Fire Alarm, HVAC, Plumbing, Electrical, Integrated MEP Works, Infrastructure, and electromechanical site execution projects.
Main Responsibilities:
• Register and qualify the company on government, private, client, consultant, contractor, and vendor platforms.
• Obtain and follow up Vendor Numbers / Vendor Approvals.
• Prepare, update, and organize Prequalification Files and Company Profiles.
• Monitor RFQs, RFPs, tenders, prequalification requests, and business opportunities.
• Study tender requirements and summarize scope, documents, deadlines, risks, and submission requirements.
• Prepare Tender Checklists and Submission Checklists.
• Coordinate with technical office, finance, procurement, projects, HR, legal, and management.
• Prepare professional technical and financial proposal packages.
• Prepare cover letters, compliance sheets, forms, declarations, and submission documents.
• Upload and submit proposals and registration documents accurately and before deadlines.
• Follow up clarifications, approvals, rejections, renewals, tender results, and vendor qualification status.
• Build and update a database of clients, owners, developers, consultants, main contractors, and relevant companies, especially in the Eastern Province.
• Prepare professional Arabic and English emails and official correspondence.
• Maintain organized records for platforms, registrations, vendor numbers, tenders, proposals, documents, and correspondence.
• Track expiry dates of company certificates, licenses, approvals, and official documents.
• Prepare weekly and monthly reports for management.
Requirements
• Experience in vendor registration, prequalification, platforms, tendering, proposals, or business development support.
• Previous experience in contracting, MEP, electromechanical, construction, industrial, or engineering companies is preferred.
• Strong ability to deal with online platforms and client-specific registration systems.
• Previous experience obtaining Vendor Numbers is preferred.
• Ability to prepare professional Prequalification Files and proposal packages.
• Good understanding of RFQ / RFP / Tender Invitation requirements.
• Familiarity with MEP works: Fire Fighting, Fire Alarm, HVAC, Plumbing, Electrical, Infrastructure.
• Good knowledge of companies, consultants, contractors, owners, and developers in the Eastern Province is an advantage.
• Excellent Arabic and English communication skills, written and spoken.
• Excellent Microsoft Office skills: Word, Excel, PowerPoint, Outlook.
• Excellent PDF tools skills: merging, arranging, compressing, and preparing final submission files.
• Organized, accurate, proactive, confidential, professional, and able to meet deadlines.
Preferred Candidate
The right candidate must be able to deal confidently with platforms, clients, consultants, contractors, internal departments, and management.
He / she must protect company information, meet deadlines, prepare professional submissions, and support company growth through proper registration, qualification, tendering, proposal preparation, and business follow-up.
Required Attachments:
Please send:
• Updated CV.
• Sample Company Profile or Proposal Package, if available.
• Sample Prequalification File, if available.
• Sample Tender / Submission Checklist, if available.
• Sample Arabic or English business email, if available.
• List of platforms or companies where you previously handled registration or vendor qualification, if available.
Please fill the following form:
https://docs.google.com/for ...