Executive Secretary
- Proven experience as executive secretary of minimum 3-5 years in GCC.
- Outstanding communication skills in English Language.
- Excellent drafting skills in English Language is mandatory.
- Proficient in MS Office and “back-office” software (e.g. ERP)
- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Integrity and confidentiality
- Well-groomed and excellent personality is an added advantage.
- Degree in business administration or relative field
Responsibilities:
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
Salary: 400BHD + transport
Interested candidates can submit their CV to [email protected]