To manage and execute procurement operations and financial control related to events and production projects, ensuring compliance with company financial policies, cost control, accurate accounting records, and optimal value for expenditure while maintaining project profitability and financial sustainability.
Key Duties & Responsibilities:
1. Procurement Responsibilities
Manage the full procurement cycle from purchase request to final delivery.
Source, evaluate, and select suppliers based on quality, pricing, and reliability.
Obtain and analyze quotations and negotiate favorable commercial terms.
Issue Purchase Orders (POs) and monitor execution to ensure compliance with specifications and deadlines.
Maintain and update the approved vendor database and conduct periodic performance evaluations.
Monitor project costs and ensure alignment with approved budgets.
Coordinate with project and production teams to ensure timely availability of materials and services.
2. Accounting & Financial Control
Record procurement transactions and expenses in accordance with approved accounting standards.
Verify and match Purchase Orders, invoices, and delivery confirmations prior to approval.
Manage Accounts Payable and monitor supplier balances.
Prepare periodic cost control and budget variance reports.
Prepare project profitability reports in coordination with project management.
Assist in monthly and annual financial reporting.
Perform regular bank reconciliations and account matching.
Carry out additional accounts-related tasks and responsibilities assigned by the Senior Accountant as required.
3. Banking & Payment Responsibilities
Prepare and schedule supplier payments according to approved due dates.
Prepare payment requests and submit them for approval in line with financial authority limits.
Handle banking procedures related to payments, including:
Preparing bank transfers via online banking platforms.
Preparing and processing cheques.
Following up on transfer execution and confirmation.
Coordinating directly with banks regarding company financial transactions.
Ensure proper documentation and filing of all financial transactions.
Follow up on other banking-related matters concerning suppliers and projects.
The employee is not authorized to independently approve bank transfers or sign cheques unless officially delegated by management and within the company’s approved financial authority limits.
Authority:
Negotiate with suppliers within approved budgets.
Prepare Purchase Orders and payment documentation.
Represent the company operationally before suppliers and banks.
No final financial approval authority unless formally delegated.
Qualifications & Requirements:
Bachelor’s degree in Accounting or Finance.
Minimum 5 years of experience in accounting, with proven experience in procurement.
Previous experience in events management, production, advertising, or project-based companies is strongly preferred.
Advanced proficiency in Microsoft Excel.
Experience with ERP or accounting systems.
Strong understanding of procurement cycles and financial documentation processes.
Competencies & Skills:
High level of accuracy and attention to detail.
Strong negotiation and vendor management skills.
Ability to work under pressure and manage multiple projects simultaneously.
Strong financial analysis and reporting capabilities.
High level of integrity and professional ethics.
Excellent organizational and time management skills.