--- CV ---
IAN T. MAGALLANES
Executive Assistant
Mobile: +966-505-721-548: @ [email protected]
PO Box 820, Jeddah 21231, Kingdom of Saudi Arabia
Summary
An innovative with a demonstrated work experience of 14 years in diversified organizations.
Has the motivation and right skill sets needed to ensure targets are met. Possesses good
communication skills and exudes excellent public relations skills. Demonstrates knowledge in Key Skills
office administration and management, task scheduling, report and document preparation,
planning, and implementation of organizational policies, programs, procedures, and • Leadership & Team
processes. Management • Aconex
Application (Oracle) •
Experience SharePoint • Executive
Calendar Management •
Customer & Public Relations •
• Executive Assistant to HSE Director June 2024 – May 2026 Microsoft Office Suite •
Roaya Development Consultancy – Construction Document Control & Archiving
Engineering • Human Resources &
Rakkah, Al Khobar City, Saudi Arabia Recruitment Support
o Maintain Confidentiality. Handle sensitive information
with discretion and professionalism .Protect confidential Strengths
company records and executive communications.
o Log all incoming documents from architects, engineers, Leadership & Team
subcontractors, and clients. Management
o Acted as the central point of contact between Proven success in leading
executives and internal/external colleagues multidisciplinary teams, ensuring
o Managing executive priorities and ensuring deadlines deadlines are consistently met
are met. Maintain project documentation and records, while maintaining high-quality
including project plans, status reports, and change results.
requests.
Office Administration
• Executive Assistant / Document Controller February 2023 – June 2024 Executive Support &
Saudi Arabian Bechtel Company (NEOM SPINE Project) Coordination: Skilled in acting as
NEOM Community 2, Sharma, Tabuk City, Saudi the primary liaison between
Arabia executives, internal teams, and
o Acted as the central point of contact between external stakeholders. Proven
executives and internal/external colleagues. experience in managing highly
o Enter every approved document into the Master sensitive calendars, prioritizing
Document Register (MDR) to maintain a single source of correspondence, coordinating
truth travel itineraries, and taking
o Route Requests for Information (RFIs) from field minutes for corporate meetings
engineers to the design team and track the response
Customer Relation
deadlines.
Seasoned in direct customer
o Transmitting documents through Aconex and provided
service activities, including
critical data extracts from the system to executives and
welcoming guests, managing
managers.
expectations, and effectively
o Followed up strictly with NEOM team members to
resolving customer complaints
review and close pending workflows.
to maintain positive brand
reputation.
• Executive Secretary to CEO / Office Manager December 2021 – Jan 2023
Crown & Company – Hospitality Industry Inventory Management
Riyadh, Saudi Arabia my core strength is turning stock
o Served as the key liaison between the CEO/executives counts and supply chain chaos
and internal/external colleagues or clients. into a tight. I focus on reducing
o Managed the executive calendar, prioritized highly variance, eliminating dead stock,
sensitive matters, scheduled meetings, and coordinated