Senior Procurement Specialist
Key Skills
* Vendor sourcing and supplier management
* Contract negotiation
* Purchase order management
* Cost analysis and budgeting
* Inventory management
* Strong analytical and problem-solving skills
* Communication and negotiation skills
* Time management and organizational skills
* Proficiency in ERP systems (Oracle & Segment)
* Advanced Microsoft Excel and reporting skills
Experienced Procurement
* Source and evaluate suppliers based on price, quality, reliability, and service.
* Obtain and compare quotations from multiple vendors.
* Negotiate pricing, contracts, payment terms, and delivery schedules.
* Create, process, and track purchase orders.
* Ensure timely procurement of materials, equipment, and services.
* Monitor inventory levels and coordinate with relevant departments to prevent shortages.
* Build and maintain strong relationships with suppliers and vendors.
* Ensure all purchases comply with company policies and procurement procedures.
* Resolve supplier issues, including delivery delays, quality concerns, and invoice discrepancies.
* Coordinate with finance to ensure accurate invoice processing and payment.
* Maintain procurement records, contracts, and supplier documentation.
* Conduct market research to identify new suppliers and cost-saving opportunities.
* Monitor supplier performance using key performance indicators (KPIs).
* Prepare procurement reports, spending analyses, and cost-saving recommendations.
* Collaborate with departments such as operations, warehouse, engineering, and finance to understand procurement needs.
* Ensure compliance with applicable legal, regulatory, and ethical procurement standards.
* Managed end-to-end procurement processes including RFQs, supplier evaluation, price negotiation, PO issuance,
and delivery follow-up.
* Developed and implemented strategic sourcing strategies to ensure cost-effective procurement of materials and
services.
* Negotiated with local and international suppliers to secure competitive pricing, favorable payment terms, and
reliable delivery schedules.• Evaluated supplier performance based on quality, delivery, cost efficiency, and compliance with company
standards.
* Coordinated with project, operations, warehouse, and finance teams to ensure timely procurement of materials for
project execution.
* Analyzed market trends and supplier capabilities to identify cost-saving opportunities and alternative sourcing
options.
* Managed procurement documentation including contracts, purchase orders, vendor agreements, and quotation
comparisons.
* Ensured all procurement activities complied with company policies and procurement procedures.
* Prepared procurement reports and provided regular updates to management on performance and cost analysis.
* Managed procurement of Firefighting & Civil Works, overseeing project budgets and ensuring regulatory
compliance.
* Implemented an automated purchase order system, reducing paperwork and improving procurement efficiency.
* Conducted market research and supplier evaluations to identify best value, leading to significant cost savings.
* Supported preparation and execution of contracts and agreements in accordance with procurement regulations.
* Trained and mentored junior procurement coordinators; assisted management with strategic planning.
* Assisted the Finance Controller in overseeing daily financial operations, budgeting, and financial reporting.
* Prepared monthly, quarterly, and annual financial reports ensuring accuracy and compliance with company
policies.
* Monitored daily sales revenue, POS transactions, and cash flow; ensured proper reconciliation of payments.
* Supervised cash management including cashier balancing, cash collection verification, and bank deposit
coordination.
* Conducted inventory audits and stock reconciliation to minimize discrepancies and shrinkage.
* Reviewed and verified supplier invoices, purchase orders, and payment approvals for timely accounts payable
processing.
* Assisted in preparing annual budgets, financial forecasts, and variance analysis to support management
decisions.
* Supported internal and external audit processes, ensuring accurate documentation and compliance with
accounting standards.
* Improved cash reconciliation accuracy, reducing discrepancies by 15%.
* Implemented enhanced inventory monitoring procedures, reducing stock variances and financial losses.
* Streamlined vendor payment processing, improving supplier payment timelines and relationships.
EDUCATION
CERTIFICATIONS
* CIPP – Certified International Procurement Professional
* ISO 9001:2015 Quality Management System Internal Auditor
TECHNICAL SKILLS
ERP/Procurement Software
SAP, Oracle, Segment
Core Procurement Skills
Strategic Sourcing, Vendor
Management
Microsoft Office Suite
Advanced Excel, Word, PowerPoint