SUBHAN - ESHAK KHAN
Email: [email protected]
Phone: +966501916764
Position Applied for Document Controller Aramco Approved Digital Electronic
Archiving Officer Oracle M-Files SAP System
Objective:
With over 25 yearsâ?? experience in the field of Document Controller.
Key capabilities include Quality Management Information System, MS Office etc. Oracle
Aconex E.S.S M-Files, SAP System.
Work experience: 25 + years
Document Controller Head Office / Company Document Control (25+ years)
Managed end-to-end document control activities for multiple projects/units, ensuring
documents are registered, indexed, scanned, filed, and retrieved accurately.
Maintained master document registers, transmittal logs, revision/version control, and
ensured only latest approved documents were issued.
Handled document processing for KT forms/logs, drawings, submittals, procedures,
and supporting records (as applicable).
Oversaw document uploading to company servers/EDMS, including organization by
project/department and permission/access coordination.
Ensured compliance with company procedures and audit readiness, supporting
internal/external audits with complete document history and traceability.
Coordinated with departments, project teams, QA/QC, and management to follow up
on pending/manual work, approvals, and rework.
Verified document quality before submission: readability, page order, completeness,
naming conventions, metadata accuracy.
Supported data archiving and retrieval, including organizing older records and managing
controlled access to archived data.
Prepared regular status reports and maintained trackers/logs for pending items and
workload planning.
Projects Overseas (KSA): & INDIA
1. Name of the Organization: Ajlan & Bros Company, Kingdom of Saudi Arabia
1 Page
ï?· Project: Had Office
ï?· Client: Had Office
ï?· Period: 2024 to 15-Oct-2024- till date
ï?· Position: Document Controller
2. Name of the Organization: Al Muhadib Group, THABAT Construction Company,
Kingdom of Saudi Arabia
ï?· Project: Al Athbah Furshan Housing Riyadh Project NSH
ï?· Client: Housing NSH
ï?· Period: 2024 to 13-Oct-2024-Left
ï?· Position: Document Controller
3. Name of the Organization: Al Muhadib Group, THABAT Construction Company,
Kingdom of Saudi Arabia
ï?· Project: Mohanndya Housing Riyadh Project NSH
ï?· Client: Housing
ï?· Period: 2023 to 2024
ï?· Position: Document Controller
4. Name of the Organization: Al Muhadib Group, THABAT Construction Company,
Kingdom of Saudi Arabia
ï?· Project: Fadhili Industrial Support Facilities (FISF) PKG-7
ï?· Client: Saudi Aramco
ï?· Period: 2018 to 2023
ï?· Position: Document Controller
5. Name of the Organization: Al Muhadib Group, THABAT Construction Company,
Kingdom of Saudi Arabia
ï?· Project: King Salman International Convention Centre (KSICC)
2 Page
ï?· Client: Ministry of Finance
ï?· Consultant: DAR al Hadassah
ï?· Period: 2016 to 2018
ï?· Position: Document Controller
6. Name of the Organization: Al Muhadib Group, THABAT Construction Company,
Kingdom of Saudi Arabia
ï?· Project: Female Student Housing Project
ï?· Client: King Abdul Aziz University (KAAU), Jeddah
ï?· Consultant: Zuhair Fayez Partnership, Jeddah
ï?· Period: 2015 to 2016
ï?· Position: Document Controller
7. Name of the Organization: Al Muhadib Group, THABAT Construction Company,
Kingdom of Saudi Arabia
ï?· Project: Kaust & Thuwal projects Department (Thuwal Development Projects)
ï?· Client: Saudi Aramco
ï?· Consultant: Saudi Aramco
ï?· Period: 2014 to 2015
ï?· Position: Document Controller
8. Name of the Organization: Al Muhadib Group, THABAT Construction Company,
Kingdom of Saudi Arabia
ï?· Project: Cultural Park Project at Thuwal Town
ï?· Client: Saudi Aramco
ï?· Consultant: Saudi Aramco
ï?· Period: 2013 to 2014
ï?· Position: Document Controller
3 Page
9. Name of the Organization: Al Muhadib Group, THABAT Construction Company,
Kingdom of Saudi Arabia
ï?· Project: Cultural Park Project at Thuwal Town
ï?· Client: Saudi Aramco
ï?· Consultant: Saudi Aramco
ï?· Period: 2013 to 2014
ï?· Position: Document Controller
10. Name of the Organization: Al Muhadib Group, THABAT Construction Company,
Kingdom of Saudi Arabia
ï?· Project: Research Park Support Facilities and Research Park Project- KAUST
ï?· Client: Kaust Thuwal
ï?· Consultant: Saudi Aramco
ï?· Period: 2012 to 2013
ï?· Position: Document Controller
11. Name of the Organization: Al Muhadib Group, THABAT Construction Company,
Kingdom of Saudi Arabia
ï?· Project: Research Park Support Facilities and Research Park Project- KAUST
ï?· Client: Kaust Thuwal
ï?· Consultant: Saudi Aramco
ï?· Period: 2012 to 2013
ï?· Position: Document Controller
12. Name of the Organization: Fahad A. Karim Al Humaid EST, Kingdom of Saudi Arabia
ï?· Project: Subcontractor in construction
ï?· Period: 2003 to 2012
ï?· Position: Document Controller
13. Name of the Organization: Shakur Construction company India
4 Page
ï?· Period: 1995 to 2002
ï?· Position: Document Controller
â?¼ Education
[]School Name], LBS School Bhadra & Collage, Diploma in Document
Controller
â?¼ Skills & Competencies
Document Control & Records Management: Registering, indexing, filing, retrieval, and maintaining
document archives.
Document Flow & Status Tracking: Monitoring approvals, updates, revisions, and pending/manual
submissions.
Version Control: Managing revision history, superseded documents, and ensuring latest versions are used.
Scanning, OCR & Quality Checks: Ensuring documents are complete, readable, correctly ordered, and
properly formatted.
Numbering & Naming Conventions: Applying correct document numbering, naming standards, and folder
structures.
Transmittals & Distribution: Issuing documents internally/externally with proper transmittal and
acknowledgment tracking.
Audit Readiness & Compliance: Supporting audits through traceability, controlled copies, and document
records.
Master Registers & Trackers: Maintaining logs/re