Reports To: Chief Executive Officer (CEO)
Location: AlKhobar, Kingdom of Saudi Arabia
Position Summary:
The company is seeking a highly competent, commercially astute, and technically strong Estimation & Proposals Manager to lead the Company's Corporate Estimation and Proposal Management function.
The successful candidate shall be responsible for planning, coordinating, preparing, reviewing, and submitting high-quality technical and commercial proposals for Engineering, Procurement, Construction (EPC), Lump Sum Turnkey (LSTK), Long-Term Agreements (LTA), Lump Sum Price Bids (LSPB), Maintenance Framework Contracts (MFC), Service Framework Contracts (SFC), Operation & Maintenance, Shutdown, Brownfield Modification, and Infrastructure projects.
The position plays a critical role in securing new business opportunities and directly contributes to the Company's growth strategy by ensuring technically compliant, commercially competitive, risk-balanced, and profitable bids for Saudi Aramco, SABIC, Saudi Electricity Company (SEC), Riyadh Airports Company (RAC), Marafiq, KJO, SWCC, Ma'aden, Royal Commission, and other major industrial clients.
The Estimation & Proposals Manager shall lead multidisciplinary bid teams, coordinate with all internal departments, engage with clients and partners, and ensure every proposal reflects company commitment to technical excellence, commercial integrity, and execution capability.
Key Responsibilities:
1. Corporate Estimation & Proposal Management:
• Lead the Corporate Estimation and Proposal Department.
• Develop and implement Company-wide estimation standards, procedures, and best practices.
• Manage the complete bid lifecycle from opportunity identification to final proposal submission.
• Ensure all bids are submitted on time, fully compliant, technically sound, commercially competitive, and strategically positioned.
• Maintain complete confidentiality of all tender-related information.
2. Tender Review & Bid Strategy:
Review and evaluate:
• Invitation to Bid (ITB)
• Request for Proposal (RFP)
• Request for Quotation (RFQ)
• Tender Documents
• Scope of Work
• Technical Specifications
• General Conditions of Contract
• Special Conditions of Contract
• Commercial Terms
• Drawings
• BOQs
• Datasheets
• Client Standards
Develop bid strategies considering:
• Technical complexity
• Commercial competitiveness
• Project risks
• Resource availability
• Company workload
• Client relationship
• Market conditions
3. Cost Estimation:
Prepare and review detailed estimates for:
Engineering
• Engineering manhours
• Detailed-Design Subcontract services
• Third-party engineering
Procurement
• Engineered & Non-Engineered equipment
• Bulk materials
• Vendor quotations
• Logistics
• Customs
• Freight
• Insurance
Construction
• Civil
• Mechanical
• Electrical
• Instrumentation & Control Systems
• Pipeline
• Structural
• Telecommunication
• Fire Protection
• Testing & Commissioning
Indirect Costs
• Site establishment
• Temporary facilities
• Camp
• Vehicles
• Equipment
• Construction support
• HSE
• QA/QC
• Administration
4. Commercial Evaluation:
Prepare:
• Cost Build-Up
• Commercial Analysis
• Profitability Analysis
• Cash Flow
• Pricing Strategy
• Escalation Analysis
• Contingency Assessment
• Risk Allowance
• Mark-up Recommendations
5. Proposal Preparation:
Lead preparation of:
• Technical Proposal
• Commercial Proposal
• Method Statements
• Execution Plan
• Organization Chart
• Resource Plan
• Construction Philosophy
• Procurement Strategy
• Project Schedule
• HSE Plan
• Quality Plan
• Risk Register
• Deviations & Exceptions
• Value Engineering Proposals
Ensure proposals are professionally presented and fully compliant with client requirements.
6. Client Coverage:
Responsible for tenders issued by:
• Saudi Aramco
• SABIC
• Saudi Electricity Company (SEC)
• Riyadh Airports Company (RAC)
• Marafiq
• KJO
• SWCC
• Ma'aden
• Royal Commission
• Ministry of Energy
• Other government and private sector clients
7. Technical Knowledge:
The successful candidate shall possess sound technical knowledge covering:
Mechanical
• Rotating Equipment
• Static Equipment
• Pipelines & Valves
• Process Skids
• Pressure Vessels
• Tanks
• Pump Stations
Electrical
• HV/MV/LV Systems
• Substations
• Switchgear, MCCs
• Transformers
• Protection Systems
• Power Distribution
• Cabling
Instrumentation
• PLC
• DCS
• SCADA
• Field Instrumentation
• Analyzer Systems
Civil & Structural
• Buildings
• Foundations
• Roads
• Drainage
• Structural Steel
8. Bid Coordination:
Coordinate with:
• Engineering
• Procurement
• Projects
• Construction
• Contracts
• Finance
• Planning
• QA/QC
• HSE
• HR
• Logistics
Conduct Bid Kick-off Meetings / Attend Client Job-explanation Meetings
Conduct Bid Clarification Meetings.
Conduct Bid Review Meetings.
Coordinate internal approvals before submission.
9. Risk Assessment:
Identify and evaluate:
• Technical Risks
• Commercial Risks
• Contractual Risks
• Schedule Risks
• Procurement Risks
• Financial Risks
• Client Risks
• Resource Risks
Recommend mitigation measures.
10. Vendor & Subcontractor Coordination:
Coordinate quotations from:
• OEMs / Vendors
• Manufacturers
• Suppliers
• Subcontractors
• Specialist Service Providers
Conduct:
• Technical Evaluation
• Commercial Evaluation
• Bid Clarifications
• Negotiations
11. Value Engineering:
Identify opportunities for:
• Cost Optimization
• Alternative Materials
• Alternative Equipment
• Construction Improvements
• Procurement Savings
• Productivity Improvements
Without compromising safety, quality, technical compliance, or client requirements.
12. Bid Presentation
Pres