1.Following with the shipping line for ETA.
2. Document Preparation & Verification
Gathering the OBL: Retrieving the original Bill of Lading (OBL) from the importer or bank. If it is a Telex Release or Sea Waybill, they ensure the shipping line has received the electronic release message.
Endorsement: Ensuring the Bill of Lading is properly stamped and signed (endorsed) by the consignee to legally transfer the right to collect the goods.
Prepare the Letters of Authority (LOA): Preparing a formal letter from the importing company authorizing this specific employee (or clearing agency) to collect the D/O on their behalf.
2. Financial Settlement
Invoice Verification: Reviewing the shipping line's local charges invoice (e.g., terminal handling charges, documentation fees, container cleaning fees).
Payment Processing: Arranging and confirming the payment of these local fees via bank transfer, certified check, or online payment portals.
Container Deposit: Handling the refundable container deposit or presenting an active container guarantee letter to cover potential damage or delays.
3. Shipping Line Liaison
Manifest Matching: Checking that the cargo manifest details match the customs declaration exactly to prevent customs hold-ups.
D/O Application Submission: Submitting the entire document package (Endorsed B/L, LOA, payment receipts, and ID) to the shipping line's counter or through their digital portal (like ODEX or E-Payment systems).
Demurrage Tracking: Monitoring the cargo's "free time" at the port. They must collect the D/O before demurrage charges (penalties for storing containers too long) begin to accumulate.
4. Handover to Port Operations
Validity Extension: Checking the expiration date on the issued D/O. If customs clearance takes too long, they must return to the shipping line to pay extension fees and renew the D/O.
Transport Coordination: Passing the physical or electronic D/O to the port dispatcher or truck driver so they can physically load the container onto the chassis at the port terminal.