>>Key Responsibilities:
• Receive, register, classify, distribute, and archive all project documents and correspondence.
• Control formal communication between the company, client, consultant, subcontractors, and suppliers.
• Prepare and maintain document registers, including:
• Shop Drawings
• Work Inspection Requests (WIRs)
• Material Inspection Requests (MIRs)
• Requests for Information (RFIs)
• Material Submittals
• Method Statements
• Non-Conformance Reports (NCRs)
• Site instructions, technical reports, and correspondence
• Track document status, including under review, approved, approved with comments, rejected, and resubmission required.
• Ensure that only the latest approved drawings, specifications, and documents are available and used at the site.
• Withdraw superseded documents and prevent outdated revisions from being used by construction teams.
• Distribute approved documents to the concerned engineers and departments while maintaining complete distribution records.
• Coordinate daily with the Project Manager, site engineers, QA/QC, Planning, Contracts, Procurement, and other departments.
• Follow up on overdue submissions and approvals and issue periodic document-status reports.
• Maintain an organized and easily retrievable electronic and hard-copy filing system.
• Apply consistent numbering and coding systems for letters, forms, reports, drawings, and other project documents.
• Compile and organize documents required for progress payments, preliminary handover, final handover, and project closeout.
• Maintain document confidentiality and prevent unauthorized access, circulation, or modification.
• Comply with the company’s document-control procedures, approval cycles, administrative instructions, and established workflows.
>>Qualifications and Experience:
• Diploma or bachelor’s degree in Business Administration, Engineering, or a related field.
• Minimum 3–5 years of document-control experience in construction projects.
• Good understanding of construction documents and submission, review, approval, revision, and distribution cycles.
• Experience with EDMS platforms such as Aconex, SharePoint, or similar systems.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to prepare accurate tracking logs and clear periodic reports.
• Strong organizational, follow-up, communication, and time-management skills.
• Good command of English is required; Arabic is an advantage.
• Previous experience in Saudi Arabia or the GCC is preferred.
• Willingness and ability to work full-time at the project site.
The ideal candidate must be accurate, well-organized, and capable of controlling a high volume of project documents without delay or loss. The candidate must ensure that the correct information and latest approved revisions reach the relevant team members on time.
>>To Apply:
Please submit your updated CV, mentioning your current location, total experience, document-management systems previously used, expected salary, and availability or notice period at [email protected]