Key Responsibilities
• Handle and follow up on employee ID/access pass processing, renewals, and related documentation.
• Provide project administration support, including documentation, submissions, filing, and follow-up.
• Coordinate with employees regarding site access, mobilization, timesheets, documentation, and project requirements.
• Manage and coordinate company vehicle maintenance, servicing, registration, insurance, and related records.
• Coordinate transportation, material deliveries, courier services, and other logistics activities.
• Support employee mobilization and demobilization, including transportation and accommodation arrangements when required.
• Maintain proper records of employee documents, project documents, vehicles, and other administrative matters.
• Coordinate with project teams, clients, suppliers, drivers, and service providers.
• Follow up on pending administrative activities and ensure timely completion.
• Provide general administrative and operational support to management and project teams.
Requirements
• Diploma or bachelor’s degree in business administration or a related field.
• Minimum 3 years of relevant experience in administration/project coordination.
• Experience in a contracting, industrial, EPC, or project-based company in Saudi Arabia is preferred.
• Must have a valid Saudi driving license.
• Good knowledge of MS Office (Word, Excel, Outlook).
• Good communication, coordination, and follow-up skills.
• Ability to work independently and handle multiple responsibilities.
• Knowledge of Saudi industrial/project ID and site access procedures will be an advantage.