MEGA AERO Aviation Industry Full-Time
MEGA AERO is looking for a highly organized, proactive, and detail-oriented Executive Administrator to support our day-to-day business operations and provide effective administrative and coordination support across multiple functions.
This is a key role within the organization, acting as a central coordination hub between management, employees, government authorities, regulatory bodies, customers, suppliers, and operational stakeholders.
The successful candidate will be someone who takes ownership, works proactively, maintains a high level of accuracy and confidentiality, and can effectively manage multiple priorities in a fast-paced aviation environment.
Key Areas of Responsibility
• Human Resources
• Administration
• Regulatory & Compliance Coordination
• Operational & Aviation Support
Key Responsibilities
• Coordinate daily administrative activities to ensure smooth and efficient office operations.
• Manage incoming calls, emails, correspondence, visitors, and general administrative requests professionally.
• Maintain accurate and well-organized physical and electronic filing systems.
• Schedule meetings, coordinate meeting requirements, prepare agendas where required, and document meeting minutes.
• Track outstanding actions and follow up with responsible personnel to ensure timely completion.
• Provide administrative and coordination support to management and assist with special assignments as required.
• Maintain comprehensive records of contracts, agreements, licenses, permits, insurance, registrations, and certifications.
• Monitor document validity and expiry dates and proactively initiate renewal processes.
• Ensure required licenses, permits, approvals, registrations, and certifications remain current and compliant.
• Coordinate with government authorities, regulatory bodies, and external agencies on administrative and compliance matters.
• Keep management informed of relevant regulatory changes, requirements, and procedures.
• Maintain accurate, confidential, and up-to-date employee files and personnel records.
• Support employee onboarding and offboarding, including required documentation and coordination.
• Maintain attendance and leave records and support related HR administration.
• Coordinate employee travel, accommodation, and visa-related documentation where applicable.
• Assist with employee training, engagement initiatives, and company activities.
• Provide administrative and coordination support for aircraft handling and operational activities as required.
• Coordinate with airlines, airport authorities, customers, service providers, and other operational stakeholders.
• Coordinate office facility and equipment servicing, maintenance, and repairs.
• Manage office stationery, supplies, equipment, and inventory requirements.
What We're Looking For
• Highly organized and detail-oriented
• Proactive and able to take ownership of responsibilities
• Excellent at coordinating multiple tasks and priorities
• Strong in written and verbal communication
• Professional, reliable, and accountable
• Discreet and trustworthy when handling confidential information
• Adaptable and comfortable working in a dynamic environment
• A strong problem-solver who takes initiative rather than waiting to be directed
• Committed to accuracy, deadlines, and maintaining professional standards
Interested in joining MEGA AERO?
Send your CV to [email protected]. Only short-listed candidates will be contacted