We are looking for a Site Administrative Assistant to provide administrative and documentation support to our construction site team. The ideal candidate should be organized, detail-oriented, and experienced in handling site documentation, coordination, reports, and day-to-day administrative activities.
Key Responsibilities
Provide daily administrative support to the Project Manager, Engineers, Supervisors, and site team.
Maintain and organize construction project files, records, correspondence, and documents.
Prepare daily, weekly, and monthly reports, timesheets, attendance records, and manpower reports.
Handle incoming and outgoing documents, drawings, RFIs, submittals, and other project correspondence.
Coordinate with subcontractors, suppliers, consultants, and head office.
Assist with material requests, delivery notes, gate passes, purchase documentation, and related site paperwork.
Maintain accurate records of site staff attendance, leave, and timesheets.
Prepare letters, memos, meeting minutes, and other official correspondence.
Assist in arranging site meetings, inspections, and appointments.
Maintain both physical and electronic filing systems.
Coordinate with HR and other departments regarding site personnel documentation.
Monitor site office supplies and assist with general site office administration.
Follow up on pending documents, approvals, and administrative requirements.
Perform other administrative duties assigned by management.
These responsibilities are consistent with current construction-site administration roles in Bahrain, including documentation control, manpower records, reporting, and coordination between site and office teams.
Requirements
1–3 years of experience in site administration, construction administration, or a similar role.
Previous experience with a construction company or contracting environment is preferred.
Bahrain/GCC construction experience is an advantage.
Diploma or Bachelor's degree in Business Administration or a related field is preferred.
Good knowledge of MS Office, particularly Word and Excel.
Strong organizational, communication, and coordination skills.
Good command of English, both written and verbal.
Ability to manage multiple tasks and work under pressure.
Strong attention to detail and documentation skills.
Must be currently available in Bahrain.
Immediate joiner is highly preferred.
Preferred Candidate
Candidates with hands-on construction site administration experience in Bahrain, strong documentation skills, and the ability to coordinate effectively with site and office teams will be given priority.
Send CV on Whatsapp: 33689182 - no calls