Administrator – Data Entry, Accounts & AutoCAD
Company: AWTC
Location: Jeddah - Saudi Arabia
Employment Type: Full-Time
About the Position
We are looking for a responsible, organized, and detail-oriented Administrator to join our team. The ideal candidate will be responsible for day-to-day administrative activities, data entry, documentation, customer and supplier records, employee records, payroll support, and basic AutoCAD drafting.
The candidate should be able to work independently, maintain accurate records, coordinate with different departments, and handle multiple tasks efficiently.
Key Responsibilities
1. Data Entry & Documentation
Perform accurate daily data entry and maintain company records.
Maintain and organize digital and physical documents.
Update company information and records in the ERP system.
Prepare regular administrative reports.
2. Quotations, Invoices & Sales Documentation
Prepare and maintain Quotations, Invoices, Delivery Notes, Purchase Orders, and related documents.
Maintain quotation and sales records.
Follow up on pending quotations and customer orders.
Coordinate with customers regarding orders and required documentation.
3. Customer & Supplier Accounts
Maintain customer and supplier account records.
Record invoices, payments, outstanding balances, and transactions.
Prepare customer and supplier statements when required.
Follow up on pending payments and coordinate with the accounts department.
4. Employee Records & Payroll Support
Maintain employee personal and employment records.
Maintain attendance, absence, leave, and overtime records.
Prepare monthly payroll and overtime information.
Coordinate employee data with management/accounts for salary processing.
5. AutoCAD & Technical Drawings
Prepare basic 2D AutoCAD drawings based on measurements taken from existing parts.
Take accurate measurements and dimensions of mechanical/industrial parts.
Prepare drawings for fabrication, machining, welding, and manufacturing purposes.
Modify and update drawings according to required dimensions and specifications.
6. General Office Administration
Handle office correspondence, emails, and general documentation.
Coordinate between management, workshop, sales, accounts, customers, and suppliers.
Prepare and maintain Job Orders / Work Orders.
Track pending and completed jobs.
Maintain office supplies and administrative records.
Assist management with day-to-day administrative and operational requirements.
7. Inventory & Operational Support
Assist in maintaining basic inventory and stock records.
Coordinate with the workshop regarding material requirements and job status.
Maintain records of materials purchased and supplied.
Ensure all relevant documents are properly filed and updated.
Requirements & Qualifications
Previous experience in Administration / Office Administration.
Good knowledge of Microsoft Excel, Word, and Email/Outlook.
Basic to intermediate knowledge of AutoCAD 2D.
Experience with ERP or accounting software is preferred.
Good understanding of quotations, invoices, delivery notes, purchase orders, and basic accounts documentation.
Strong data-entry and document-management skills.
Good communication and coordination skills.
Strong attention to detail and accuracy.
Ability to manage multiple tasks and meet deadlines.
Previous experience in trading, manufacturing, maintenance, engineering, or industrial companies will be an advantage.
Knowledge of Saudi Arabia business documentation and VAT/ZATCA requirements is an advantage.
Good English communication skills; Arabic is an advantage.
Additional Requirement
Valid Iqama with transferable sponsorship (Naqal Kafala) is mandatory.
Candidate must be available for Iqama transfer to the company.
Salary & Benefits
Basic Salary: SAR 1,800 per month
Overtime: Paid as per company policy
Accommodation: Provided by the company
Transportation: Provided by the company
Other benefits: As per company policy and applicable Saudi labor regulations
Candidate Profile
We are looking for someone who is:
Organized and responsible
Honest and trustworthy
Detail-oriented
Good with numbers and documentation
Quick to learn new software and systems
Able to work independently
Good at coordinating with customers, suppliers, employees, and management
Willing to support different areas of the business when required