Admin secretary & HR Operations Specialist with 16+ years of experience in Saudi Arabia managing Admin secretary and HR administration, Government Relations (GRO), payroll processing, employee documentation, and Saudi Labor Law compliance. Strong expertise in Qiwa, Muqeem, GOSI, Mudad, Iqama processing, Wage Protection System (WPS), End of Service Benefits (EOSB), employment contracts, on-boarding, employee relations, attendance, and HR documentation. Proven record of supporting regulatory compliance and efficient workforce administration.
Key Responsibilities:
•Maintain organised employee files and HR records, supporting documentation accuracy, audit readiness, and regulatory compliance.
•Manage the full employee life-cycle, including on-boarding, contract preparation, renewals, transfers, documentation, and off boarding
•Maintaining Confidentiality of sensitive documents.
•Coordinate meetings, prepare Minutes of Meeting (MOM), record decisions, and follow up on action items.
•Process work permits through Qiwa and manage Iqama-related services through Muqeem, supporting timely employee documentation and status updates.
•Handle GOSI registration, employee updates, and compliance requirements while maintaining accurate personnel records.
•Manage Mudad and Wage Protection System (WPS) compliance activities and support accurate, timely payroll processing.
•Prepare, verify, and reconcile payroll information to support accurate salary disbursement and payroll coordination.
•Calculate and administer End of Service Benefits (EOSB) in accordance with applicable Saudi Labor Law requirements.
•Process exit re-entry visas and final exit procedures and coordinate required HR documentation.
•Supervise attendance systems and time sheet management to support payroll accuracy and workforce administration.
•Maintain office supplies, stationery, equipment, and administrative inventory.
•Issue salary certificates, employment letters, and official HR documentation for employees and business requirements.
•Coordinate travel arrangements, accommodation, transportation, and site-related administrative requirements.
•Provided administrative support to project managers and site teams, including documentation, scheduling, and follow-up activities.
•Coordinate with all internal departments.
SYSTEMS & TECHNICAL SKILLS
Qiwa Muqeem GOSI Mudad Microsoft Excel Microsoft Word Microsoft Outlook SAP Basic
Aconex Basic Document control and record management Tally
Languages : English , Arabic, Hindi , Urdu , Telugu
ADDITIONAL PROFESSIONAL INFORMATION
•Current Location: Al Khobar, Saudi Arabia
•Iqama Status: Transferable Valid Iqama
•Nationality: Indian
•Target Roles: Document Controller Executive Secretary Administration Officer HR Officer or GRO Assistant Store Keeper
Available to join immediately.
Thanks & regards
Mohammed Yakub Rahimoddin
Contact# 0510499765
NOTE: CV will share upon on request