Document Controller & Operations Specialist | Vendor & Invoice Management

Abni Amin
Document Controller
Mob: 0557978661
Email: [email protected]
Current Location: Riyadh, Saudi Arabia
KSA EXPERIENCE: 05 YEARS

CAREER OBJECTIVES:

A motivated, adaptable, and responsible Document Controller cum Coordinator with a proven track
record in maintaining efficient document control systems and coordinating administrative tasks. Seeking
a challenging position in a dynamic organization where I can leverage my academic background,
technical proficiency, and hands-on experience to support and enhance operational efficiency.
Committed to ensuring accuracy, compliance, and timely document management within fast-paced,
high-quality administrative environments.

SOFTWARE SPECIALTIES SKILLS:

â?¢ ACONEX for Document Management system
â?¢ Adobe Acrobat, Nitro.
â?¢ Odoo ERP system for Sales, procurement, and administration
â?¢ OneDrive, SharePoint for cloud data and record tracking
â?¢ MS Office tools for creating standalone sheets, forms, typing letters etc.

SKILLS:

� File indexing � Data representation
� Policy development � Electronic document preparation
� Document distribution � Archiving skills
� Reporting capabilities � Log updating
� Records management � Project support
� Special projects � Workflow management
� Information retention policies � Vendor invoicing
� Records maintenance � File systems coordination
� Operations Management � Warehouse Operations
� Document control � Warehouse Management Systems
� Logistics Management � Negotiation with clients
� Supply Chain Management � Transportation and inventory Management
WORK HISTORY:

Position: Document Controller
Duration: September 2024 â?? Present
Name: Professional Signs LLC.
Location: Riyadh, Saudi Arabia


Position: Document Controller
Duration: Jun 2021 - September 2024
Company Name: Automated Environmental Technologies (AET).
Location: Al Khobar, Saudi Arabia




PROFESSIONAL EXPERIENCE:

Position: Document Controller
Duration: September 2024 â?? Present
Company: Professional Signs LLC.
Location: Riyadh, Saudi Arabia

DUTIES & RESPONSIBILITIES:

â?¢ Preparing documents NMR601, NMR602, NMR603, and others for the submission to
clients by uploading to Aconex system (Oracle Based), email, and verbal communication if
required.
â?¢ Complied with safety regulations in terms of document control, strictly following all corporate
procedures and federal rules.
â?¢ Keeping Records of technical and non-technical submittals in electronic and hard format.
â?¢ Managing all incoming outgoing documents such as RFQâ??s, MOM, Letters, submittal
responses, CRS files, as built DWG, sales orders, purchase orders, and other.
â?¢ Processing the new RFQâ??s and initiating quotation by coordination of technical for the
collection of technical documents such as BOQ, Drawing etc.
â?¢ Keeping records using Log sheets of these files for the tracking purposes of any document
status while using smart sheet and excel.
â?¢ Evaluating a monthly audit of the company documents to ensure the system is followed or not.
â?¢ Maintains discretion and confidentiality in relationships with all stakeholders.
â?¢ Maintaining checklist records for all incoming outgoing deliveries.
â?¢ Responsible for all office jobs such as typing memos, weekly and monthly reports,
correspondence, inspection requests and other clerical work required by Project Managers
and Engineers assigned in the Project.
â?¢ Identified errors and suggested appropriate edits.
 â?¢ Evaluated various forms of documentation and reports for accuracy and completeness,
identified deficiencies and advised on appropriate corrective measures to improve
information details or processes.
â?¢ Organized technical documents, digital records and business correspondence for each project,
program or department.
â?¢ Managed document processes through scanning, filing and transmitting while following all
standard procedures.
â?¢ I volunteered to work on special projects and took on additional tasks to assist Engineering
department.
â?¢ Coordinating transportation providers to ensure prompt and proper movement of shipments
â?¢ Responding to customer inquiries and referring clients to the proper channels
â?¢ Reviewing purchase orders and shipping documents to ensure accuracy
â?¢ Making special shipping arrangements as necessary
â?¢ Tracking and fixing shipping errors
â?¢ Preparing bills and invoices
â?¢ Managing distribution and shipment budgets
â?¢ Ensuring that the quality of all services provided meets the required standards
â?¢ Developing processes that make the supply chain more efficient and organized


Position: Document Controller
Duration: Jun 2021 â?? Sep 2024
Company: Automated Environmental Technologies (AET).
Location: Riyadh, Saudi Arabia

DUTIES & RESPONSIBILITIES:

â?¢ Preparation of Payroll against monthly timesheets and analyzing or updating projects
cost details for each individual employee.
â?¢ Preparation of Priority Payment list reviewing from the management.
â?¢ Provide administrative support, to the Project Managers but not limited to request for release
of passport, vacation leaves and financial matters such as petty cash for project expenses.
â?¢ Preparing electronics files using Adobe Acrobat Pro and Ms. office
â?¢ Perform other duties as directed by the Project Managers.
â?¢ To coordinate with the HSE team at site regarding the Health, Safety & Environmental issues
and follow their instructions (if any) from time to time for the full implementation and safe
work practices at site to avoid any kind of incidents.
â?¢ Coordinates with the Head Office Administration Department with regards to personnel
status requirement.
â?¢ Responsible for all incoming / outgoing calls, transferring calls, taking and relying on
 messages to concerned staff.
â?¢ Updating invoice for monthly submission of the percentage of work done, IFC quantity.
â?¢ Updating master log sheet for technical