Procurement Officer Administrative Assistant
Dammam, Saudi Arabia
+966 55 635 2975 [email protected]
PROFESSIONAL SUMMARY
Procurement and Administrative Support Professional with over 3 years of documented experience across procurement,
material supply, office administration, data entry, reception, and billing operations. Experienced in supplier sourcing,
request for quotation (RFQ) evaluation, purchase order (PO) processing, price negotiation, inventory monitoring,
invoice reconciliation, and document control. Proficient in MS Excel, Word, Outlook, and billing systems, with
multilingual communication skills in English, Arabic, and Hindi. Adept at coordinating suppliers, customers, and
internal teams to support purchasing schedules and efficient business operations.
CORE COMPETENCIES
â?¢ Procurement and Strategic Sourcing â?¢ Billing and Sales Documentation
â?¢ RFQ Evaluation and Purchase Orders â?¢ Logistics and Delivery Coordination
â?¢ Supplier Negotiation and Coordination â?¢ Administrative Operations
â?¢ Material Supply and Inventory Tracking â?¢ Document Control and Recordkeeping
â?¢ Stock Monitoring and Material Logs â?¢ Data Entry and Database Maintenance
â?¢ Invoice Verification and Reconciliation â?¢ Front-Desk and Customer Service
PROFESSIONAL EXPERIENCE
Procurement & Material Supply Specialist Sep 2024 â?? Present
Production of Precision Trading Est. (PPT Est.) â?? Dammam, Saudi Arabia
â?¢ Source and evaluate supplier quotations to negotiate competitive prices, commercial terms, and delivery schedules.
â?¢ Prepare purchase orders, manage delivery notes, and reconcile supplier invoices with physically received materials.
â?¢ Maintain supplier databases and coordinate vendor communications to support uninterrupted procurement activities.
â?¢ Monitor material availability and update daily Excel status reports to identify stock shortages and support project-site
requirements.
â?¢ Coordinate logistics and interdepartmental activities to facilitate timely material deliveries and operational continuity.
Office Assistant & Data Entry Operator Oct 2023 â?? Sep 2024
Safa Luxury Trading Co. â?? Jeddah, Saudi Arabia
â?¢ Maintained physical files and digital records to ensure accurate documentation and efficient information retrieval.
â?¢ Prepared sales invoices, customer quotations, and official paperwork using MS Excel and billing software.
â?¢ Entered and updated business information while supporting routine office administration.
â?¢ Liaised with customers, vendors, and colleagues to resolve documentation queries and coordinate daily requirements.
Receptionist & Administrative Assistant 2017 â?? 2021
Comfort Inn / Cellpower Electronics â?? Riyadh, Saudi Arabia
â?¢ Managed front-desk activities, welcomed visitors, handled incoming calls, and responded to business enquiries.
â?¢ Processed guest registrations, check-ins, customer billing transactions, and associated administrative records.
â?¢ Communicated with guests and customers in English and Arabic to support service delivery and enquiry resolution.
â?¢ Updated inventory documentation and maintained organised records for routine operational use.
TECHNICAL SKILLS
â?¢ Microsoft Office: Excel for inventory logs and status reports, Word for business documentation, Outlook for
communication.
â?¢ Business Systems: Billing software, data entry systems, digital recordkeeping, document control.
â?¢ Procurement Documentation: RFQs, purchase orders, supplier quotations, delivery notes, invoice records.
EDUCATION
Bachelor of Arts in English 2016
Co-Operative College
Higher Secondary Education (Plus Two) 2013
Board of Higher Secondary Education, Kerala
SSLC (10th Standard) 2011
State Board of Public Examinations, Kerala
ADDITIONAL INFORMATION
â?¢ Nationality: Indian
â?¢ Languages: English, Hindi, Arabic