Document Control Manager Document Control Lead
EDMS / PMIS / CDE: Oracle Aconex, Asite, PMWeb, Oracle Unifier, Autodesk Construction Cloud (ACC),
SharePoint
Makkah, Saudi Arabia +966 50 527 7461 [email protected]
Professional Summary
Document Control Manager with 17+ years of document and information management experience in
engineering, construction and PMC / PMO environments across Saudi Arabia, including 7+ years with
PMC organisations. Currently leading the Document Control team at Dar Al Riyadh on major projects
such as Riyadh Expo 2030, NEOM Oxagon, ROSHN, KAFD and RCJY. Specialised in Oracle Aconex setup
and administration, EDMS / CDE implementation, and ISO 9001 and ISO 19650 aligned document
control, covering the full project lifecycle from design through construction, handover and closeout.
Experienced in building and leading document control teams and coordinating controlled information
flow between clients, consultants, contractors and subcontractors on large-scale infrastructure,
hospitality, healthcare and building projects.
Core Competencies
â?¢ Document Control Management (PMC, PMO, Engineering & Construction)
â?¢ Oracle Aconex Setup, Configuration and Administration (Advanced)
â?¢ EDMS / PMIS / CDE: Asite (Advanced), PMWeb, Unifier, ACC, SharePoint
â?¢ Document Management Plans (DMP), Procedures and Workflows
â?¢ Numbering, Codification, Naming Conventions and Metadata
â?¢ Revision Control and Superseded Document Management
â?¢ Master Document Register (MDR), Transmittals and Distribution Matrices
â?¢ Drawings, Submittals, RFIs, Technical Queries and Correspondence
â?¢ Review and Approval Workflow Coordination
â?¢ KPI Reporting, Dashboards and Turnaround Monitoring
â?¢ Document Control Audits, Compliance and Confidential Records
â?¢ Handover, Closeout, As-Built and O&M Documentation
â?¢ Records Management, Archiving and Retrieval
â?¢ Team Leadership, Resource Planning and Training
â?¢ ISO 9001:2015 ISO 19650
â?¢ Process Automation (VBA, Python, PowerShell) Microsoft 365
Professional Experience
Document Control Manager / Lead
Dar Al Riyadh Consultant (PMCM & Design & Supervision) Riyadh, Saudi Arabia Oct 2023 â?? Present
Key projects: Riyadh Expo 2030 (ERC), King Abdullah Sports City, NEOM Oxagon (PSA), ROSHN Al Arous
Eastern Village, RCJY Jazan Industrial City, KAFD High-Rise Tenant Fit-Out, 80+ PSS KAPs sites nationwide
and the MOI South Border Program and some confidential projects.
â?¢ Lead the Document Control team across multiple concurrent consultancy projects, providing
direction to project document controllers and ensuring information governance from design
through handover.
â?¢ Led the organization-level Oracle Aconex implementation, including project setup, workflow
configuration, registers, transmittals, correspondence, user access and permissions, and
stakeholder training
â?¢ Administer Aconex, ACC, Unifier, Asite and SharePoint as the project CDE, maintaining metadata
standards and document security
â?¢ Developed and maintain the Document Management Plan (DMP), procedures, templates,
numbering and naming conventions, revision rules and distribution protocols in line with
contract requirements, ISO 9001 and ISO 19650
â?¢ Maintain registers for drawings, specifications, submittals, RFIs, technical queries and
correspondence, including the Master Document Register (MDR)
â?¢ Monitor deliverable status, overdue workflows and outstanding responses from consultants,
contractors and clients across all disciplines
â?¢ Prepare weekly and monthly management reports, dashboards and KPIs on turnaround, backlog
and compliance to support timely decisions
â?¢ Plan and allocate document control resources, monitor team performance and coordinate
across projects and stakeholders
â?¢ Conduct document control audits and compliance reviews, identifying risks and implementing
corrective actions
â?¢ Implemented structured archiving procedures for ongoing and completed projects in line with
organizational, audit and regulatory requirements
â?¢ Coordinate handover and closeout documentation, including as-built drawings, O&M manuals,
testing and commissioning records, warranties and certificates
â?¢ Deliver training sessions and presentations on document and information management
processes to project teams and external stakeholders
â?¢ Introduced automation (VBA, Python, PowerShell) for bulk documents procession and actions,
improving team productivity.
Senior Document Controller
Takamul Project Management Co. (PMC) Saudi Arabia Mar 2016 â?? Sep 2023
Key projects: Dallah Hospital Al Nakheel (Expansion & Renovation), World Defence Show 2022 (Riyadh),
Via Riyadh 5-Star Luxury Hotels & Resorts (PIF / SELA), Al Haramain Hotels 3 & 4 High-Rise (Makkah),
TNLD Project (Makkah), Namariq Residency (Yanbu).
â?¢ Managed PMC / PMO document control departments and advised clients, consultants and
contractors on document management requirements
â?¢ Developed project-specific DMS, numbering and codification systems, document registers and
archiving procedures
â?¢ Coordinated document workflows between Client, PMC, Design Consultants, Supervision
Consultants, Contractors and Subcontractors
â?¢ Set up and maintained the Document Distribution Matrix (DDM) and transmittal records
â?¢ Tracked review and approval of drawings, submittals and RFIs, and prepared weekly and
periodic status reports on submissions, reviews and responses
â?¢ Ensured compliance with document control standards, contractual and regulatory requirements
â?¢ Maintained controlled copies for internal and external audits and performed quality checks
against approved protocols
â?¢ Delivered training on EDMS, numbering systems and document control procedures
â?¢ Managed project closeout documentation and final handover to clients
Chief Document Controller & Senior Project Administrator
Haider Saleh Al Haider & Partner Co. Saudi Arabia Oct 2011 â?? Mar 2016
â?¢ Managed the document control department and established procedures based on project size,
complexity and client requirements
â?¢ Implemented document classification, indexing, filing, archiving and retrieval systems with
controlled registers
â?¢ Defined and enforced unique document numbering and prevented use of obsolete or
superseded documents
â?¢ Prepared and issued technical, contracting and bid documents, RFQs, purchase orders, official
letters and document transmittals
â?¢ Supervised and trained junior document controllers and project administrators
â?¢ Managed confi