IT Project Manager
Company: Magnaite Solutions
Department: Operations
Reports To: Chief Operating Officer (COO)
Job Title: IT Project Manager
Location: Riyadh, Saudi Arabia
1. Job Purpose
The IT Project Manager is responsible for planning, managing, executing, and delivering IT infrastructure projects within the approved scope, budget, timeline, and quality standards. The role ensures effective coordination between technical teams, clients, suppliers, and internal departments to achieve successful project delivery and customer satisfaction.
2. Key Responsibilities
A. Project Planning & Execution
Develop project plans, schedules, milestones, and resource allocation plans.
Define project scope, deliverables, and execution requirements.
Monitor project progress and ensure timely completion within the approved budget.
Identify project risks, delays, and challenges and implement corrective actions.
B. IT Infrastructure Implementation
Manage the implementation of network infrastructure, structured cabling, CCTV, low-current systems, and related IT solutions.
Ensure technical activities comply with approved designs, specifications, and project requirements.
Coordinate site surveys, installation activities, testing, commissioning, and project handover.
Review Bill of Quantities (BOQ), Bill of Materials (BOM), and technical deliverables as required.
C. Team & Resource Management
Supervise and coordinate project engineers, technicians, and subcontractors.
Assign tasks, monitor team performance, and ensure efficient resource utilization.
Coordinate with the Procurement Department to ensure timely availability of materials, equipment, and tools.
Ensure compliance with site safety requirements and company policies.
D. Client & Stakeholder Management
Act as the primary project contact for clients and relevant stakeholders.
Conduct project meetings and provide regular progress updates.
Manage client expectations, technical clarifications, and project-related issues.
Ensure client requirements are addressed and customer satisfaction is maintained.
E. Budget & Procurement Control
Monitor project costs against the approved budget.
Coordinate material requests, purchase orders, and supplier requirements with the relevant departments.
Monitor variations, additional work, and potential cost overruns.
Support cost optimization while maintaining project quality and contractual requirements.
F. Documentation & Reporting
Prepare project status reports, schedules, progress updates, and risk registers.
Maintain accurate project records, site reports, testing results, and installation documentation.
Ensure proper documentation of changes, approvals, and client communications.
Submit project completion reports and handover documents to the relevant stakeholders.
G. Quality Assurance & Compliance
Ensure project deliverables meet approved technical specifications and quality standards.
Coordinate inspections, testing, commissioning, and corrective actions.
Ensure compliance with company procedures, applicable regulations, and relevant ISO 9001 Quality Management System requirements.
Support internal audits and continuous improvement initiatives when required.
3. Key Performance Indicators (KPIs)
Project Delivery: Percentage of projects completed within the approved timeline.
Budget Control: Actual project cost versus approved budget.
Quality Compliance: Number of defects, rework cases, and non-conformities.
Customer Satisfaction: Client feedback and satisfaction ratings.
Project Documentation: Timely completion and submission of required reports and handover documents.
Resource Utilization: Effective allocation and utilization of project resources.
Risk Management: Timely identification and resolution of project risks and issues.
Team Performance: Achievement of assigned tasks and project milestones.
4. Qualifications & Experience
Bachelor's degree in Information Technology, Computer Engineering, Networking, or a related field.
Minimum 8 years of relevant experience in IT project management, network infrastructure, or related technical projects.
Proven experience managing IT infrastructure implementation projects.
Strong understanding of networking, structured cabling, CCTV, and low-current systems.
Experience in project planning, budgeting, BOQ/BOM review, resource management, and client coordination.
Project management certification such as PMP is preferred.
5. Skills & Competencies
Project planning and execution.
Leadership and team management.
Communication and stakeholder management.
Problem-solving and decision-making.
Budget and time management.
Risk assessment and mitigation.
Technical understanding of IT infrastructure.
Reporting, documentation, and Microsoft Office proficiency.
6. General Responsibilities
Perform other relevant duties assigned by the direct manager in line with business needs and the employee's professional competence.
Comply with company policies, procedures, and applicable Saudi laws and regulations.
Maintain confidentiality of company and client information.
Support the company's objectives, service quality, and continuous improvement initiatives.
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