Experienced (Filipino) Executive Secretary with over 13 years of providing high-level administrative and executive support, plus 2 years as a Corporate Document Controller in a CEO’s office. Recognized for exceptional organization, attention to detail, and multitasking skills, with a proven ability to manage sensitive information and streamline operations. I have developed a proven track record of managing executive-level responsibilities with professionalism and efficiency. As i handling project DC in our 6 on-going projects. Based in Al Khobar, Saudi Arabia, and ready to contribute professionalism and efficiency to your team.
Executive Secretary Roles:
1. Manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements.
2. Handle correspondence, including emails, phone calls, and letters, on behalf of the CEO.
3. Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
4. Maintain confidentiality of sensitive information and communications.
5. Provide administrative support, including preparing reports, presentations, and other documents.
6. Act as a liaison between the CEO and other staff, clients, and stakeholders.
7. Organize, store, and manage company documents, ensuring they are easily accessible and properly archived.
8. Ensure all documents comply with company policies and regulatory requirements.
9. Maintain version control of documents, ensuring updates are tracked and previous versions are archived.
10. Implement security measures to protect sensitive information.
Key Responsibilities & Achievements as Corporate Document Controller
• Implemented and managed corporate document control procedures to ensure efficient handling, storage, retrieval, and security of sensitive documents.
• Oversaw project document systems, including electronic document management platforms (ACONEX, SharePoint, SAP), ensuring proper version control, user permissions, and compliance with CEO directives, Aramco best practices, and regulatory requirements.
• Handled incoming and outgoing project documents (letters, transmittals, and approvals) for CEO signature, while maintaining accurate records of revisions, approvals, and distribution.
• Coordinated with engineers, reliability specialists, maintenance teams, and external vendors to collect, verify, and distribute approved documents, while archiving obsolete records.
• Assisted the corporate department in preparing subcontract agreements and supported cross-functional documentation needs.
• Organized and maintained both electronic and physical filing systems, ensuring backup and disaster recovery protocols for critical documents.
• Prepared reports and dashboards related to plant reliability metrics, supporting management decision-making.
• Recommended and implemented improvements to document control processes, enhancing efficiency and accuracy.
• Trained team members on document control procedures, system usage, and compliance standards.
Contact Email: [email protected]
Contact Number: 0558540059 (WhatsApp)
